ShareGate Desktop Suggestions

Welcome to the ShareGate Desktop suggestions forum! We love to hear new ideas from you, so don’t hesitate to share your thoughts.

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  1. Export Report to PDF, Email, SP library, etc.

    Export Report results to...
    - a SharePoint list or library instead of to Excel so all users can see it and set up alerts on it
    - in a CSV format
    - a PDF file
    - send by email, even automatically send some of the reports to the site owners for example
    - a fileshare, or drive of your choice

    Also able to do so with Custom Reports.

    218 votes
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      59 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

      Unfortunately, due to re-priorization, we are moving this item back to “thinking about it”. The exposed solution was defined a while ago, but never started. We are currently evaluating if it is the right one. We are going back to the drawing board so we can offer you a better solution.

    • Broken link scan and correcting feature

      A feature through which we can correct the links...
      -located inside pages
      -located inside documents
      -located in any type of migrated item
      -external links
      -links pointing to unpublished documents.

      102 votes
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        18 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

        This one was tough for me to update the status. It’s important for us to deliver the best experience possible to our customers and the feedback we receive is a big part of that.

        The request to scan inside of content for links and adjusting them or finding broken links is something we’ve looked at quite a few times given the number of requests for it.

        Though we may evaluate some of these suggestions separately in the future, we do not plan on working on this in the near term.
        An update will be posted if something changes, one closer to being evaluated would be broken links on SharePoint Pages.

        We’re always grateful for any additional insight that would help us build a better tool. Thanks for leaving us feedback.

        -Benjamin

      • Report on Metadata

        Report on the metadata columns used inside lists and libraries.

        78 votes
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          16 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
        • Workflow Reporting

          - Find all workflows that are running or in-progress
          - See the name of the workflows
          - Run report on workflows, out of the box, SP designer, Nintext, 3rd party
          - Be able to create a report that will list the status of the workflows
          - Report on workflows published by a specific user
          - Report on how many workflow tasks are assigned to a particular user

          61 votes
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            10 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

            We have decided to improve our reporting, starting with workflows. In a future release, it will be possible to find Workflows with their associated site or list. You’ll be able to see the basic information for each workflows.

            We’ll keep you updated when it’s available.

          • Custom rules or columns, and more built-in columns in Inventory and migration/pre-check reports

            [Admin: Merged all suggestions pertaining to inventory- or migration-related reports. This will allow better understanding of the priority of this topic]

            Pre-Check and Migration reports
            -Add more columns (sizes, end times, etc.)
            -Also enhancement to the Session summary screen to include URLs, total size, etc.

            Inventory
            Would be very good if we as users can customize the rules and columns:
            -Add custom columns like Site owners
            -Be able to change the settings of the inventory (ex: change the unused sites time to x months)
            -Have more available details at each level (Number of items, Last modified date, size, etc.)
            -See…

            50 votes
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              22 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
            • Add InfoPath Filters in Reporting

              By adding InfoPath to the filters, one could find all the lists that uses them and it could be helpful in some migration scenarios.

              36 votes
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                13 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
              • Report duplicates files and document

                Pull reports on duplicated files or documents. Clean them after.

                36 votes
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                  16 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                • Report and actions On Alerts

                  Reporting:
                  -list user alerts filtered by site or by user, showing which object/list is targeted
                  -show me where "user X" has alerts
                  -show me which users have alerts within "site A"

                  Actions:
                  - Remove alerts for orphaned users

                  35 votes
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                    11 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                  • Use the "And" or "Or" Logic on Filters in Reports

                    As it stand, the Reporting feature only supports the "And" logic when adding filters to a report. This is a request to have the option to use the "Or" logic when having multiple filters.

                    31 votes
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                      9 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

                      We know it’s been two years since the last update to this suggestion, so it feels like we need to update it.

                      We still would like to do it, but the effort investment is quite large and we feel like it is better put in working toward a tool that is better suited to support the modern workplace than to improve our current reporting tooling which works quite well.

                      We do keep this initiative close as we still want to do it eventually, not just in a near future.

                    • Report on Managed Metadata (Term Store)

                      - run reports on managed metadata
                      - Term/Termset usage report
                      - create a report which can tell us which documents do not have metadata attached to it

                      28 votes
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                        5 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                      • 26 votes
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                          7 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                        • Add email field in all reports

                          It would be nice if reports could pull emails instead of just names. I know some reports can, but not all.

                          - Audit Report
                          - Permission Matrix Report
                          - Built-In reports

                          Email address linked to the user.
                          ID also for pre-build reports

                          23 votes
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                            8 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

                            Good Morning!

                            Thanks for using Sharegate!

                            We haven’t added email fields inside all our reports yet, but that’s a relevant idea! In fact, we’ve planned to add it to all our pre-build reports, audit report and we need to think the design for adding it inside the Permission Matrix Report (nice challenge!!).

                            I don’t have an ETA from the team, but I’ll definitely update the status when we’re going to start the implementation.

                            If you have any other questions, just let me know and I’ll be happy to help. And have a fantastic day!

                            Nathalie

                          • Email Enabled Librairies Report

                            I would like to find all email-enabled libraries and lists in my on premise Sharepoint. How can I do that? I tried creating a new report but did not find the field available to add.

                            20 votes
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                              7 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                              LP Lavoie responded

                              We understand this need, but seeing as it is fairly trivial to do in SharePoint Management Shell, for the time being we’re concentrating our efforts on more complex scenarios that have no easy alternative.

                            • Ability to Automate the Export of Scheduled Reports

                              Some users would find extremely practical to be able to have Sharegate automatically export the scheduled report to a predetermined location on drive. This would help bring them to meetings, and help team manage their SP environments.

                              18 votes
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                                6 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                              • Import Permissions Matrix Report

                                Is it planned to be able to import an exported Permissions Matrix Report?

                                14 votes
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                                  2 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                                • Report on Content Type

                                  - Create a report what will list all list/site content types that have workflows attached to them.
                                  - Find content Type with workflows
                                  - Is there a report for Content Types in Use and which list they might be in?

                                  14 votes
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                                    5 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Empty Folder Report

                                    Would like to have a report that would list folders and/or document libraries that have been created but are empty. Right now I'm looking at easily finding empty folder s.

                                    12 votes
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                                      1 comment  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Have a "Last Accessed Date" filter on the site collection report

                                      Add last usage date to site collection report

                                      11 votes
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                                        2 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Edit Existing Scheduled Tasks

                                        It's great that you have made the option for Scheduling available, it's really useful but what happens if you made an error and you want to change something, you would need to delete the already made schedule and create a new one. The same would happen if you created a new site collection that you need to report on.

                                        How about, the option to restart the same Task in the history, I want the same report that I ran a month ago, but I do not need it scheduled, this way I could.

                                        11 votes
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                                          7 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Compare Permissions

                                          It would be extremely helpful to have a compare permissioins. Often I have time where one user can do something but another user that should be able to can't. If I could compare the permissions between the two users I could get everyone up and running quicker.

                                          Also loving the new layout so far!

                                          10 votes
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                                            2 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
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