ShareGate Desktop Suggestions

Welcome to the ShareGate Desktop suggestions forum! We love to hear new ideas from you, so don’t hesitate to share your thoughts.

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2. Why it’s important to you

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How can we improve ShareGate Desktop?

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  1. Have More Visibility and Control Over the Emails Sent by Insights

    1) Be able to review/Audit the list before sending any notifications

    2) Be able to exclude some people or completely ignore some sites/groups, in other words, a manual mode.

    66 votes
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      24 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

      Hi there,

      With the recent launch of our Automated Lifecycle Management feature-set, we had emails going out to your site owners, with no flexible control over them.

      Following valuable feedback from our users, we’ll be removing the feature-set and the Insights tab from the app in our next update. But fear not! You’ll be added to a list of privileged customers that will get early access to our new and improved Automated Lifecycle Management.

      We’ve learned a lot by building it the way we did, and we think we can do a lot better to help you manage your growing Office 365 environments. We’ll take the time to redesign it and put it back out to you in a way that’s simple, useful, and perfect for your needs. This new version will be built cloud-first, with a focus on flexible controls to help you validate what’s still relevant in your…

    • Customize Emails Sent by Insights

      - Ability to review the frequency and settings for sending emails to site owners
      - Customization of the sender : Not noreply@share-gate.com, but the IT admins names or the company name
      - Ability to personalize the emails sent to site owners : Modify language, add personalized elements

      30 votes
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        11 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

        Hello everyone,

        We are currently working on a new and improved version of the Insights feature we had in Sharegate Desktop. We are analyzing the feedback we received from all of you guys, and more particularly the suggestions we collected on the email notifications that were sent to site owners. We still want our web app to contact your owners through emails to ask them if their unused groups or sites are to be kept or archived, but we are questioning ourselves on the sender of the email. The emails Sharegate was sending were coming from one of our internal email accounts, called Sharegate Notification noreply@share-gate.com. By reading your feedback, we understood that owners did not know Sharegate, causing them to be reluctant to answer the emails. Most of them also generated support calls to your IT team to make sure the emails were safe to open and not…

      • Modify Settings of The Unused Sites and Groups Insights

        Will it be possible to change the parameters on an inactive site? I feel that 3 months is too short for us.

        18 votes
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          8 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
        • Better explanation of the Insight flow

          it was not clear to me that emails would automatically start going out to site owners. I figured this was something I would have to turn on.

          13 votes
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            1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

            With Sharegate 8.2, which was released last week, we removed Insights from the application, including the extension that send email to your users. We realized the implementation wasn’t on point and we are going back to the drawing board.

            I’ll decline this suggestion since it’s no longer relevant, but we will ensure that next time we do something similar, everything is clearer for users.

            Thank you for your feedback, it’s always appreciated.

          • Make Insights Available to SharePoint Admins

            When I heard about the new Insights feature, I highly anticipated using it. However, I was saddened to be greeted by a message which said I needed to be a Global Admin to use it.

            Not all organisation provide their admins with the Global Admin access. We should still need to access information provided by Insights, whether they were available in read only or not.

            It would be useful especially for larger organizations where admin duties are segregated.

            Thanks

            9 votes
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              4 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
            • Reports for External Sharing

              I think it would be good to have a scan, just like an Insight, that alerts us to new external sharing. Basically, my idea would be to provide a more proactive way to alert me as an IT admin that content has been newly shared with an external party.

              - I would like to have an ability to quickly remove the access to external users, either directly in Sharegate or by bouncing out to O365.

              - It might also be nice to know if an expiration date was set on the share and the ability to easily add/modify one.

              9 votes
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                4 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
              • Insight on Orphaned Users & Groups

                I would love to have an insight that monitored orphaned users throughout our Office 365 tenant. It doesn’t appear to be an option to remove Orphaned Users in Office 365 groups. Currently, orphaned users can only be removed from SharePoint sites.

                It'd be nice to be able to gain visibility on the orphaned users of O365 groups and remove them from the groups afterwards.

                - Also provide a report/list of these orphaned users and groups

                6 votes
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                  3 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

                  With the recent changes we made to Sharegate Desktop’s vision and the removal of the Insights feature, this suggestion is no longer applicable.

                  owever, I invite you to look for the Orphaned User Report, available in our Reporting section. We realize that this item also included a suggestion to find orphaned users in groups. Please note that this suggestion wasn’t forgotten. We will evaluate it and see where it can fit in Sharegate Desktop’s roadmap. Stay tuned!

                • Add “Email Sent” and “Ready to be Deleted” options for the Unused Sites/Groups Insight

                  it would be nice to be able to have the option to select a field in the unused sites screen for emailed along with the already included ignore option. This would help organize the sites which I have reached out to the site owners on.

                  Id like other options other than just “ignore” when I’m going through the unused sites. Options like “Email Sent” or “Ready to be Deleted”. This would help me organize the cleanup process since we consult with the site owners before deleting the site.

                  3 votes
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                    0 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                  • Insight for Access Request Settings

                    We have hundreds of sites and when first setting up new collaborative sites, we sometimes don't explain or setup the Owner of the option to the Access Request settings.

                    It would be nice to have the insight to see which sites don't have an appropriate email setup or have "someone@example.com" as a default.

                    3 votes
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                      2 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

                      With the recent changes we made to Sharegate Desktop’s vision and the removal of the Insights feature, this suggestion is no longer applicable.

                      However, I invite you to look at our reports section, which allows you to craft a custom report to easily find this information.

                      If you need help with this feature, don’t hesitate to contact our incredible support team.

                    • Insight on Lists Nearing 5k Items

                      When lists are growing near the 5k limit, but we could benefit from a way to exclude some items from these lists. To have an insight on that would be great.

                      3 votes
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                        1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

                        With the recent changes we made to Sharegate Desktop’s vision and the removal of the Insights feature, this suggestion is no longer applicable.

                        However, keep in mind that this kind of thing can be done using Sharegate built-in reporting.

                        Don’t hesitate to contact us if you have any other suggestion in the future.

                      • SharePoint Groups with No Members

                        In our environment, user can create their own subsites and users most often don't use the SharePoint Groups that comes by default; they will create custom groups.

                        Because of that, we have many SharePoint groups without any members in our environment. It would be nice for us to have an insight to display unused SharePoint groups and be able to delete them within Sharegate.

                        3 votes
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                          1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                        • Consider Security Groups As Valid Administrators in Insights

                          Missing Administrators, first the last activity date is incorrect for some of my sites it says they haven't been modified in months but you go to the mentioned site and it says it was modified only minutes ago. Second the Administrators invalid thing is wrong, it says security groups are not valid as site administrators, they are valid and you can set them as such. Microsoft even recommend doing so.

                          3 votes
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                            1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                          • Monitor downloads/uploads

                            Adam would like a feature that'd send an alert to a SharePoint admin when certain files or certain quantities of data are being downloaded from their environment.

                            2 votes
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                              0 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                            • Suggestions for the Modification of Email Notifications

                              - More visibility on the group name and link inside the email
                              - Switch the wording to “Are you still using this group”
                              - Change the button colors to green for keep and red for done with it

                              2 votes
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                                1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                              • Insight for Checked Out Documents

                                An insight for all checked out documents.

                                2 votes
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                                  1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →

                                  With the recent changes we made to Sharegate Desktop’s vision and the removal of the Insights feature, this suggestion is no longer applicable.

                                  However, I invite you to look for the Checked Out Documents Report, available in our Reporting section. It should be most useful for you.

                                  Don’t hesitate to contact us with other suggestion.

                                • Reports for Unused Nintex Workflows

                                  I would like to have an Insight for Nintex Workflows not in use.

                                  - Mostly in order to delete or maybe archive some Nintex Workflows.
                                  - Could do it in SharePoint, but it's really part of a keeping clean or clean before migration process.

                                  2 votes
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                                    0 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Reports on Site Structure & Functioning

                                    It would be great to have an insight on sites leading to nowhere or that do not work at all (because they are empty for example).

                                    2 votes
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                                      1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Review the Insights' Email Response Logic

                                      Review the Insight logic if an unused site has more than one owner, we base ourselves on the first answer that comes in and discard others

                                      2 votes
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                                        0 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Reports for Internal Sharing

                                        In our environment, users give access to sites directly, instead of adding them to appropriate groups. It makes admin jobs difficult to migrate the permissions.

                                        Thus, it would be great to have an insight for internal sharing.

                                        2 votes
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                                          0 comments  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
                                        • One-Drive Compatibility for Lifecycle Management Feature

                                          It would be great if the Insights feature was available for OneDrive also.

                                          2 votes
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                                            1 comment  ·  16- Insights  ·  Flag idea as inappropriate…  ·  Admin →
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