ShareGate Desktop Suggestions

Welcome to the ShareGate Desktop suggestions forum! We love to hear new ideas from you, so don’t hesitate to share your thoughts.

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2. Why it’s important to you

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How can we improve ShareGate Desktop?

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  1. Export Report to PDF, Email, SP library, etc.

    Export Report results to...
    - a SharePoint list or library instead of to Excel so all users can see it and set up alerts on it
    - in a CSV format
    - a PDF file
    - send by email, even automatically send some of the reports to the site owners for example
    - a fileshare, or drive of your choice

    Also able to do so with Custom Reports.

    260 votes
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    67 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    Hello Everyone,

    The time has come. We are seriously considering adding the ability to automatically export task results in a SharePoint library. 🙌

    This has been part of the biggest feature request on our Feedback Forum for a long time now. We are considering the export to SharePoint Library approach because we see the all the potential it would give our users to trigger workflows or Flows when a report is exported, or even better, leverage the data exported to build dashboards and other things with PowerBi, etc.

    That being said, we still have a few questions that need to be answered before going further. It would be awesome if you could answer this quick survey to better understand your needs: https://forms.office.com/Pages/ResponsePage.aspx?id=t6w56-P6w0uXTLdlqh1jVaDxyqgABuVCoIVpsMKevldUME9VMFpNNVBRSFVWWDU2ME1ZSFlZUzFQTyQlQCN0PWcu

    Thanks in advance for your help!

  2. Sync Options in the Migration Tool - Incremental Copy

    For example, if a file has been deleted in the source after it had gotten copied over to SharePoint, can it be deleted in SharePoint?

    The goal is to re-sync only the updates, additions and deletions without the need to copy the whole thing again. It allows to keep on using the source environment while keeping the destination one sync until we're ready to go live with the new site.

    Applies to:
    -users
    -documents (move them to a different location if the user has moved it since the last update)
    -content types
    -columns
    -terms

    168 votes
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    26 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  3. Compare Two Environments

    Quickly compare source and destination content in order to see what needs to be incrementally migrated and to prove to customers that every item from the source made it to destination.

    To be compared:
    -items
    -site settings
    -site features
    -lists and libraries

    164 votes
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    15 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  4. Event counts (views, deletion, etc.) - Usage reporting

    -show number of views to a site, or a document.
    -show number of visits and of unique visitors.
    -show trending content.
    -show number of other audited events.
    -show most active users.
    -Run it on the entire farm and show stats by sites.

    The goal is to monitor internally the user's experience with SharePoint.

    134 votes
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    32 comments  ·  05- Audit & Usage  ·  Flag idea as inappropriate…  ·  Admin →

    Love the idea! Sharegate wants to help you get more out of the tool, beyond migration to help you adopt your new Office 365 platform or next SharePoint.

    Usage and Analytics isn’t something easily accessible, otherwise we’d already have built it. However, it’s something definitely high on our radar and currently being researched by one of our Product Owners.

    If you have more details to share, please reach out to us we would love to hear more.

  5. Review Auto-Assign as Site Collection Administrator Process

    Review the way Sharegate uses the auto-assign feature

    - Handle differently per type of site (OneDrive, Groups, Team sites)
    - Setting per tenant / farm / connection
    - Option to auto-remove after each operations
    - Handle special cases (eDiscovery sites, NO ACCESS or Read-only)

    124 votes
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    21 comments  ·  16- Settings, Licensing & Other  ·  Flag idea as inappropriate…  ·  Admin →

    Hello everyone,

    Since no decision has been made as to whether or not the process will be optimized I just want to mention that if you don’t want yourself to be added as an admin all the time, simply turn off the “Auto-Assign as Administrator” option in the settings menu of ShareGate Desktop. Also, note that you can always use the following procedure to remove yourself from the admins if it happens again: https://support-desktop.sharegate.com/hc/en-us/articles/115000647528-Can-I-remove-myself-as-an-administrator-after-I-have-auto-assigned-myself-as-one-

    Thank you,

  6. Broken link scan and correcting feature

    A feature through which we can correct the links...
    -located inside pages
    -located inside documents
    -located in any type of migrated item
    -external links
    -links pointing to unpublished documents.

    115 votes
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    18 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    This one was tough for me to update the status. It’s important for us to deliver the best experience possible to our customers and the feedback we receive is a big part of that.

    The request to scan inside of content for links and adjusting them or finding broken links is something we’ve looked at quite a few times given the number of requests for it.

    Though we may evaluate some of these suggestions separately in the future, we do not plan on working on this in the near term.
    An update will be posted if something changes, one closer to being evaluated would be broken links on SharePoint Pages.

    We’re always grateful for any additional insight that would help us build a better tool. Thanks for leaving us feedback.

    -Benjamin

  7. Automating Reporting Jobs with PowerShell

    This is a wonderful product!
    I wish I could script a report with targets as a schedule/automate job in powershell

    107 votes
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    13 comments  ·  09- Manage with PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  8. Add Custom Rules and Filters During Migration or Import

    [Admin note: Merged all suggestion related to more complex filtering during Migration or Import]

    - Filter on full file names instead of just exensions.
    - Filter with wildcards
    - Include / Exclude folder by name using the custom templates
    - Exclude specific (sub) folders based on names
    - Timestamp/range filters - last modified date and created date
    - List or site template filters
    - Filter by property (name, type, etc.)
    - Filter by size
    - Filter empty objects (sites, libraries, folders, ...)
    - Exclude specific type of objects (Microfeed...)

    106 votes
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    27 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  9. Report on Metadata

    Report on the metadata columns used inside lists and libraries.

    92 votes
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    16 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  10. Progress Indicator of Pre-check & Migration

    Display more details while operation is running and as summary on completion:
    - Elapsed time
    - Breakdown by sites, lists/librairies, files, items instead of just "items" and "objects" count
    - Possibility to drill down progress breakdown by site, by list
    - Size of processed data (+ total if possible)
    - Inbound / Outbound network speeds
    - Remaining time (if possible)
    - Time / size of Azure upload jobs
    - etc.

    For Migrations in PowerShell, add -vebose like cmdlet to allow users to see the progress of the migration instead of waiting for the migration to finish/script execution to end.

    88 votes
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    27 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  11. Incremental Migration of Error Items Only & Retry

    The idea is to use the migration report to start a new migration of the files that error out only, instead of running a full incremental migration.

    75 votes
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    15 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  12. O365 content archive / backup

    Archival of O365 content

    - Store in Azure
    - Store locally (download)
    - Restore to O365 or locally

    Browse / Search archive

    Backup features
    - Scheduled / Incremental options

    73 votes
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    Recently, we launched ShareGate Apricot, a tool that offers to delegate the decision of archiving stale groups to users.

    That being said, an office 365 backup feature is not something we are planning to add to ShareGate Desktop. We’ll still keep the suggestion opened to new votes and comments and keep our eyes on it. But for now, it is not part of our priorities.

    We’ll update the suggestion if our plans change.

    Thank you,

  13. Recycle bin management

    -Run reports on the recycle bin content
    -Be able to restore the content
    -Be able to delete the content

    66 votes
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  14. Workflow Reporting

    - Find all workflows that are running or in-progress
    - See the name of the workflows
    - Run report on workflows, out of the box, SP designer, Nintext, 3rd party
    - Be able to create a report that will list the status of the workflows
    - Report on workflows published by a specific user
    - Report on how many workflow tasks are assigned to a particular user

    63 votes
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    11 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    We just rolled out a new version of ShareGate Desktop, containing a first version of reporting of Workflows.

    You can now easily find your Site and List workflows in your environments. You can enable/disable them and also modify their launch trigger.

    This is a first step in the world of workflow reporting and we may continue building this feature in the future.

    For the full release notes, please see: https://support-desktop.sharegate.com/hc/en-us/articles/360022226611-Release-10

  15. Add a ''Move'' and Delete Option

    Having to remember to keep the selection, verify the copy & then delete stuff when you're moving thousands of files around is really hard & painful when you make a mistake. It would be great if you guys had a move option that took care of all of that

    58 votes
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    9 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  16. Custom rules or columns, and more built-in columns in Inventory and migration/pre-check reports

    [Admin: Merged all suggestions pertaining to inventory- or migration-related reports. This will allow better understanding of the priority of this topic]

    Pre-Check and Migration reports
    -Add more columns (sizes, end times, etc.)
    -Also enhancement to the Session summary screen to include URLs, total size, etc.

    Inventory
    Would be very good if we as users can customize the rules and columns:
    -Add custom columns like Site owners
    -Be able to change the settings of the inventory (ex: change the unused sites time to x months)
    -Have more available details at each level (Number of items, Last modified date, size, etc.)
    -See…

    53 votes
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    23 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  17. 53 votes
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    8 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  18. Permissions management at item/folder level

    Add the possibility to add permissions at the item level with the reporting tool.

    Item
    Folder
    DocumentSet

    47 votes
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    7 comments  ·  08- Quick Actions  ·  Flag idea as inappropriate…  ·  Admin →
  19. Add InfoPath Filters in Reporting

    By adding InfoPath to the filters, one could find all the lists that uses them and it could be helpful in some migration scenarios.

    46 votes
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    15 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  20. Pause Migration & Other Tasks

    It would be nice to be able to pause the migration and then later restart it

    44 votes
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    16 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks for taking the time to post this idea. We looked at it with the team and for now have decided that it’s not something we will be working on short term.

    We’ll keep looking at the requests and update if we anything changes

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