Event counts (views, deletion, etc.) - Usage reporting
-show number of views to a site, or a document.
-show number of visits and of unique visitors.
-show trending content.
-show number of other audited events.
-show most active users.
-Run it on the entire farm and show stats by sites.
The goal is to monitor internally the user's experience with SharePoint.
With the different options already offered by Microsoft (Popularity and Usage reporting, Site health, etc.), we are wondering if the need of usage reporting in ShareGate is still relevant?
-Are there any scenarios where the options offered by Microsoft don’t help?
-How would the info gathered through this type of reporting would help?
Let us know how you think this would help so we can build the solution to fit your needs.
File VIEWS and DOWNLOADS are extremely valuable to know and not part of the OOTB reporting. For example, HR policies may not be updated for a few years but are still relevant. They don't show as modified lately and therefore can be seen as obsolete. Other docs, if not modified in 6-12 months can be archived no problem. There's no granular file level reporting from Microsoft. This data is captured in the O365 audit logs but Microsoft's response was to "use PowerShell" as usual. It would be really nice to report on a given library on how many people viewed or downloaded a PDF, Excel, etc.
In our enterprise, the support of site collections is divided by regional IT organizations. We don't have admin or server access. It would help to be able to see the usage of the ~150 site collections we manage without having to visit each one and run the popularity trends report.
These would very much be like farm, site collection, and site analytics. So we could see site usage by visited sites, accessed documents, frequent users, etc. I would assume this report would be on demand, or scheduled, so in our case we would run it daily, or weekly to pull out the data put it Power BI to create dashboards to track the trends on our farm.
One report area where Microsoft's reports are lacking, and that I get asked for frequently by users, is a report of file views and downloads. The Last Modified dates do not reflect the popularity of a document in a library, just when it was last edited.
For example, HR policies may not change for three years but are still relevant
Being able to run a report on how many views and/or downloads for all of the files in a library, list, or even all the libraries in a site, would be extremely helpful. It's not enough to know just what's "popular". I'd argue it's MORE important to know what's unpopular, i.e. obsolete, and can be archived or removed completely. This would help us be able to have tangible reporting to apply against our data retention and records policies.
Reporting on when a file or list was last accessed (not just modified) is the MOST frequent reporting question I receive. Having a report that can provide this information would help with data retention policies and archiving of unused files, freeing up storage, which will naturally clean and trim search results by removing obsolete results.
I am desperately looking for this feature to be included as a part Sharegate reporting
Please also add most visited documents by library and users who viewed documents
Will it be ok if you add Popular Items, Popularity Trends (which will show documents being viewed by users a lot) reporting capabilities to your product ? In this way Sharegate will also help in getting usage analytics data for site collection, Site, Document Library and Documents
Olivier Dupont Renaud commented
"I would love to be able to report on low usage pages/docs where "ViewsLifeTime" can be filtered and exported for our organisation.".It would be great if we could report on views/popularity.
Christian Hofmann commented
- show number of times a document had been opened.
And ideally have te ability auto export scheduled tasks to a SharePoint document library.
Luke Greening commented
Sharegate Analytics in the making here.... Would be great to see.
Doorga Shukla commented
It's useful document owner who communicate document company wide and want to track how often user come to Sharepoint site and refer the document.
Olivier Dupont Renaud commented
Doorga would like to have a report option where he'd be able to list all of the users who've viewed a specific document as well as the time at which they viewed that document
Hello Sharegate Team!
I was receantly asked to provide some sort of analytical reports (Page Views, Popular Documents, Popular Searches, Searches that returned nothing).
I know SharePoint on Premise has out of the box reports but not only are they basic but also put a huge impact in system efficiency as it requires a lot of juicy to run them.
I think Sharegate emcompasses many useful reports for our SharePoint Environments and the only thing that is missing an would love to have is analytical reports. Are you in the near future considering or thinking abouit this?
We have to create a custom report for site owners of their site usage. We have to read all the IIS logs from the WFE's and get this information which can be very difficult. and time consumming. Please add a reporting feature for site collection usage, hit rate, unique user session visited for all SharePoint site and content lists. Also, add a feature to report for Search Enterprise usage too. Who search and what keywords and how often. Thanks.--
Sites that have very few visits
Feedback sent from the Insights view.
What would be most helpful is a report I can generate for most visited pages/lists/libraries/items by site.
It'd be nice to have a dashboard or a report displaying:
- The number of visits to a site
- The number of clicks on a sharing link
- The user info of who visited the site
- Popular Documents
- Popular Searches
We use Actvity by User report for Blogs through Metalogix Axceler.
Do you plan to support detailed activity report for what user is accessing?
Feedback sent from the Reporting view.
The "Crucial SharePoint & Office 365 Reports That Every Admin Should Use" ebook on this site says you can create reports that:
-Summarizes the number of Visits, Hits, Total Hits, and Download size on
your site by day.
-Summarizes the number of total hits, as well as hits by day for every page
on your site.
How is this done? I don't see the option in Sharegate.