ShareGate Desktop Suggestions

Welcome to the ShareGate Desktop suggestions forum! We love to hear new ideas from you, so don’t hesitate to share your thoughts.

For each idea you share, please include:
1. A description of the idea
2. Why it’s important to you

Also, be sure to comment and vote on the ideas you like!

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  1. Export Report to PDF, Email, SP library, etc.

    Export Report results to...
    - a SharePoint list or library instead of to Excel so all users can see it and set up alerts on it
    - in a CSV format
    - a PDF file
    - send by email, even automatically send some of the reports to the site owners for example
    - a fileshare, or drive of your choice

    Also able to do so with Custom Reports.

    285 votes
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    74 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    This has been our number one request in what seems like forever, but with today’s release of ShareGate Desktop, we can finally have a new number one!

    We’ve added the ability to automatically export reports and migration reports to a SharePoint document library upon completion of the task. By leveraging the power of Microsoft Flow (or workflow for on-premise users), you will be able to move that report to wherever you want, be it email or PowerBI.

    The options can be found in the setting screen of the report or in the options tab for migrations.

    We know we don’t cover the PDF part of the request, but we encourage to go vote for it here: https://feedback.sharegate.com/forums/912880/suggestions/38625361

    For the full content of the release, please see: https://sharegate.com/blog/automatically-export-reports-to-sharepoint-release

  2. Report scheduling inside Sharegate

    Being able to schedule OOTB reports inside the Sharegate application

    79 votes
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    12 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  Nathalie responded

    Good evening!

    You can now schedule all the Reports inside Sharegate!!! You can also schedule some actions like Clean Orphaned Users. For more information – https://support.share-gate.com/hc/en-us/articles/115004727427-Schedule-a-Task

    I’ve created a new suggestion concerning the idea of “Send the results of the report by email.” You are very welcome to add comments and vote for the idea: https://sharegate.uservoice.com/forums/373710/suggestions/16387222

    I love this new release!

    Have a nice day!

    Nathalie

  3. Access Request Settings Migration, Report and Management

    Is Allow access requests enabled or disabled for a site/list or folder
    What the email address is setup as
    Be able to change it for many sites at once
    Copy the values when migrating

    52 votes
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    20 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    Hello from Sharegate! We released Sharegate 7.1 last week and we are happy to let you know that you can now create a new report on Site Collections or Sites with “Access request e-mail” and “Allow access request” filters and columns. From there, you can edit the “Access request e-mail” in the properties displayed in the Quick Actions panel (in the report or directly in the explorer). Emptying the field will disable the “Allow access request” implicitly.
    We hope you enjoy these new functionalities!

  4. Ability to Automate the Export of Scheduled Reports

    Some users would find extremely practical to be able to have Sharegate automatically export the scheduled report to a predetermined location on drive. This would help bring them to meetings, and help team manage their SP environments.

    38 votes
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    14 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    We’ve added the ability to automatically export reports and migration reports to a SharePoint document library upon completion of the task. By leveraging the power of Microsoft Flow (or workflow for on-premise users), you will be able to move that report to wherever you want, be it to a local drive, email or PowerBI, etc.

    The options can be found in the setting screen of the report or in the options tab for migrations.

    For the full content of the release, please see: sharegate.com/blog/automatically-export-rep..

  5. Report to find all checked out files and be able to check in

    Be able to check in documents from Sharegate
    Bulk check in documents
    Bulk check in never check in documents

    20 votes
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    5 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  Nathalie responded

    Good evening,

    We’re very happy with the new release Sharegate 5.18: You can now check in all checked-out documents!!! :-D

    You can find the whole documentation here: https://support.share-gate.com/hc/en-us/articles/115006418448-Check-In-all-Checked-Out-Documents

    I’ve created another suggestion concerning documents that have never been check-in. You are very welcome to add your vote and comment the idea: https://sharegate.uservoice.com/forums/373710/suggestions/19122679

    Don’t hesitate to contact me if you have any other question!

    Best Regards,

    Nathalie

  6. Find documents that have never been check-in

    Find documents that have never been check-in.
    Be able to mass check in.

    18 votes
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    6 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add the Document Version information to the document reports

    Please add the document library column "version" that stores the value of the most current document version to the document reporting. Thanks! I love you guys!

    14 votes
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    5 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  LP Lavoie responded

    You can build reports on:
    – Version- and approval-related settings in Lists and libraries (enabled or not, major/minor limits, require checkout, approval setting)
    – Version number for items and documents

    Hopefully this now covers all needs!

  8. Edit Existing Scheduled Tasks

    It's great that you have made the option for Scheduling available, it's really useful but what happens if you made an error and you want to change something, you would need to delete the already made schedule and create a new one. The same would happen if you created a new site collection that you need to report on.

    How about, the option to restart the same Task in the history, I want the same report that I ran a month ago, but I do not need it scheduled, this way I could.

    12 votes
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    7 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    With today’s release of ShareGate Desktop, you can now edit the parameters of your scheduled tasks. This should make you life easier and circumvent the need to delete and recreate a schedule from scratch.

    If you have any feedback about this or anything else in the application, don’t hesitate to contact us again.

    To know everything included in this new release, please see: https://support-desktop.sharegate.com/hc/en-us/articles/360025997452

  9. Office 365 groups report

    It would be wonderful to have a report that would report against Office 365 groups. I'm particularly looking for one that would report on all groups that were created as "Public" and who created the group.

    11 votes
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    5 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  LP Lavoie responded

    It is now possible to report on O365 Groups, with filters and report columns for properties specific Groups such as Private/Public, owners, members, etc.

    We’re moving forward with more O365 Groups support in management and migration, look for it in upcoming releases.

  10. Bring back the edit button on default reports

    I’m really enjoying v10 and all the streamlining you did. I do miss though the ability to customize an out of the box report and save it as a personal report. It appears there is no longer an edit/pencil icon and I have to create the custom report from scratch so it usually takes me a few trial and errors to get it right.

    For example, I wanted to edit the sites with no activity for 6 months and make it 12 months. Before I thought I could edit the existing report parameters, though I could be mistaken.

    4 votes
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    1 comment  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    With the release of the latest patch, it is now possible to duplicate and modify default reports so that they match you needs.

    Thank you for your suggestion. Please don’t hesitate to give us feedback again in the future, it is always appreciated.

  11. Automate External users reports

    Add scheduling option for the External User Report

    4 votes
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    1 comment  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  12. Progress Bar In Report

    Probably not a new Idea, but I'd like a progress bar in reports. Even just to see if it's running and how fast.

    Just like spybot S&D used to do: (124234/12331213) scanned.

    If the last number is too difficult to retrieve, just the count of how many items are scanned would be awesome.

    3 votes
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  Nathalie responded

    Hi from Sharegate!

    Sharegate 5.16 is now available and we’ve added information (items count) when running reporting tasks.

    Thanks a lot for helping us to improve!

    Nathalie

  13. Filter Sites by Hubs

    We need to be able to filter reports by Hubs

    2 votes
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  14. guide to reporting

    I would ilke a guide of all the things we can report on for every object type. For document we can report on size, file extension, and other things for example, for every object type.

    2 votes
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  15. Teams Private Channel Site Template Report

    Please add the MS Teams Private Channel site template to the list of templates I can run a report on.

    Private Channel (MS Teams) Template ID: TEAMCHANNEL#0

    1 vote
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  16. Total size (All Versions) column units consistency

    Currently when I include the "Total Size (All Versions)" column in a Report he data is represented either in MB or GB. When exporting to Excel it is tricky to sort by this column due to the mixture of units.

    I would prefer the column to report MB. Then if I export to Excel I can quickly sort by that column without having to convert the GB values to MB.

    I would also prefer the column to just contain the number value rather than it include the "MB" or "GB" characters.

    1 vote
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    1 comment  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  17. options to get notigication when site owner leaves and automate the replacement process

    Some users could use a feature to help notify them when an administrator/owner leaves the entreprise.

    If the notification could come with an option to manage/replace the owners, this would add a layer of flexibility for the IT admins

    1 vote
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  18. new report to show all content shared with internal users

    Here is a feature request for your product team to create new report to show all content shared with "Everyone excluding external users" meaning all internal authenticated users and include Teams.

    1 vote
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    1 comment  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  Mia responded

    Hi,

    Thank you for taking the time to provide feedback via Sharegate’s Uservoice. We wanted to let you know that this feature is in fact already available in Sharegate! To do so:

    1. New Report
    2. Object type: Documents
    3. Filters: Organization Guest Link is View and Edit

  19. List "Calendars"

    I am looking for a list "Calendar" and I know that there are "types" such as a Links List and a Custom List, etc. I don't know if the "explorer" or "Reporting" can "list" the types of lists / document libraries (well that's "done" right?) and allow me to find "ahh the Marketing Calendar called "cool stuff" instead of ...Marketing Calendar" Thank you!

    1 vote
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  Mia responded

    Hi!

    Thank you for taking the time to provide feedback via Sharegate’s Uservoice. We wanted to let you know that this feature is in fact already available in Sharegate!

    1. Create New Report
    2. Object type: List
    3. Filter: List template, calendar

    or

    1. Create New Report
    2. Object type: List
    3. Column: List template
    4. Your results will show all lists and their template type (Calendar, Links, Custom Lists)

  20. Add Number of Users to Reports

    I've run into a situation where I can't get access to the SharePoint farm to run my powershell cmdlt to export Users in each web. Since I can copy Users with Sharegate it seems like you guys could easily provide this functionality. Thanks!

    1 vote
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    0 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
    Pow! It's Done.  ·  Mia responded

    Hi,

    We don’t have a specific report to do this however we do have a current workaround:
    1. New Report
    2. Object type : user
    3. Run the report on the scope of your choice
    4. You will get results of all the users who have access/how many there are

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