ShareGate Desktop Suggestions

Welcome to the ShareGate Desktop suggestions forum! We love to hear new ideas from you, so don’t hesitate to share your thoughts.

For each idea you share, please include:
1. A description of the idea
2. Why it’s important to you

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  1. Compare Two Environments

    Quickly compare source and destination content in order to see what needs to be incrementally migrated and to prove to customers that every item from the source made it to destination.

    To be compared:
    -items
    -site settings
    -site features
    -lists and libraries

    185 votes
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    21 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  2. Sync Options in the Migration Tool - Incremental Copy

    For example, if a file has been deleted in the source after it had gotten copied over to SharePoint, can it be deleted in SharePoint?

    The goal is to re-sync only the updates, additions and deletions without the need to copy the whole thing again. It allows to keep on using the source environment while keeping the destination one sync until we're ready to go live with the new site.

    Applies to:
    -users
    -documents (move them to a different location if the user has moved it since the last update)
    -content types
    -columns
    -terms

    177 votes
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    26 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  3. Event counts (views, deletion, etc.) - Usage reporting

    -show number of views to a site, or a document.
    -show number of visits and of unique visitors.
    -show trending content.
    -show number of other audited events.
    -show most active users.
    -Run it on the entire farm and show stats by sites.

    The goal is to monitor internally the user's experience with SharePoint.

    136 votes
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    36 comments  ·  05- Audit & Usage  ·  Flag idea as inappropriate…  ·  Admin →

    With the different options already offered by Microsoft (Popularity and Usage reporting, Site health, etc.), we are wondering if the need of usage reporting in ShareGate is still relevant?

    -Are there any scenarios where the options offered by Microsoft don’t help?
    -How would the info gathered through this type of reporting would help?

    Let us know how you think this would help so we can build the solution to fit your needs.

  4. Review Auto-Assign as Site Collection Administrator Process

    Review the way Sharegate uses the auto-assign feature

    - Handle differently per type of site (OneDrive, Groups, Team sites)
    - Setting per tenant / farm / connection
    - Option to auto-remove after each operations
    - Handle special cases (eDiscovery sites, NO ACCESS or Read-only)

    134 votes
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    24 comments  ·  17- Settings, Licensing & Other  ·  Flag idea as inappropriate…  ·  Admin →

    Since the default is now disabled. It should prevent most situation some of you are describing.

    We still feel like the Auto-Assign as site collection administrator is a useful option in certain case.

    If you encounter an issue you can always refer to this documentation to fix it. https://support-desktop.sharegate.com/hc/en-us/articles/115000647528-Can-I-remove-myself-as-an-administrator-after-I-have-auto-assigned-myself-as-one-

  5. Broken link scan and correcting feature

    A feature through which we can correct the links...
    -located inside pages
    -located inside documents
    -located in any type of migrated item
    -external links
    -links pointing to unpublished documents.

    124 votes
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    19 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    This one was tough for me to update the status. It’s important for us to deliver the best experience possible to our customers and the feedback we receive is a big part of that.

    The request to scan inside of content for links and adjusting them or finding broken links is something we’ve looked at quite a few times given the number of requests for it.

    Though we may evaluate some of these suggestions separately in the future, we do not plan on working on this in the near term.
    An update will be posted if something changes, one closer to being evaluated would be broken links on SharePoint Pages.

    We’re always grateful for any additional insight that would help us build a better tool. Thanks for leaving us feedback.

    -Benjamin

  6. Automating Reporting Jobs with PowerShell

    This is a wonderful product!
    I wish I could script a report with targets as a schedule/automate job in powershell

    121 votes
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    16 comments  ·  10- Manage with PowerShell  ·  Flag idea as inappropriate…  ·  Admin →
  7. Add Custom Rules and Filters During Migration or Import

    [Admin note: Merged all suggestion related to more complex filtering during Migration or Import]

    - Filter on full file names instead of just exensions.
    - Filter with wildcards
    - Include / Exclude folder by name using the custom templates
    - Exclude specific (sub) folders based on names
    - Timestamp/range filters - last modified date and created date
    - List or site template filters
    - Filter by property (name, type, etc.)
    - Filter by size
    - Filter empty objects (sites, libraries, folders, ...)
    - Exclude specific type of objects (Microfeed...)

    109 votes
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    31 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →

    We feel like our migration experience is quite good right now and we don’t plan on doing custom rules and filters for now.

    Some of those can already be done using PowerShell, SharePoint views and other means.

    We will eventually reevaluate this once we advance further in our roadmap.

  8. Report on Metadata

    Report on the metadata columns used inside lists and libraries.

    102 votes
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    31 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone,

    We know this suggestion has been here for a while now. To be honest, this has never been a priority but today I am a bit curious on learning more about the ultimate need behind this idea.

    Would the ability to report on metadata help you prepare for migrations? Or is it connected to content management?

    What are your thoughts on this?

  9. Progress Indicator of Pre-check & Migration

    Display more details while operation is running and as summary on completion:
    - Elapsed time
    - Breakdown by sites, lists/librairies, files, items instead of just "items" and "objects" count
    - Possibility to drill down progress breakdown by site, by list
    - Size of processed data (+ total if possible)
    - Inbound / Outbound network speeds
    - Remaining time (if possible)
    - Time / size of Azure upload jobs
    - etc.

    For Migrations in PowerShell, add -vebose like cmdlet to allow users to see the progress of the migration instead of waiting for the migration to finish/script execution to end.

    97 votes
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    33 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  10. Incremental Migration of Error Items Only & Retry

    The idea is to use the migration report to start a new migration of the files that error out only, instead of running a full incremental migration.

    88 votes
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    25 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  11. O365 content archive / backup

    Archival of O365 content

    - Store in Azure
    - Store locally (download)
    - Restore to O365 or locally

    Browse / Search archive

    Backup features
    - Scheduled / Incremental options

    74 votes
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    Recently, we launched ShareGate Apricot, a tool that offers to delegate the decision of archiving stale groups to users.

    That being said, an office 365 backup feature is not something we are planning to add to ShareGate Desktop. We’ll still keep the suggestion opened to new votes and comments and keep our eyes on it. But for now, it is not part of our priorities.

    We’ll update the suggestion if our plans change.

    Thank you,

  12. Add a ''Move'' and Delete Option

    Having to remember to keep the selection, verify the copy & then delete stuff when you're moving thousands of files around is really hard & painful when you make a mistake. It would be great if you guys had a move option that took care of all of that

    71 votes
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    9 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
  13. Recycle bin management

    -Run reports on the recycle bin content
    -Be able to restore the content
    -Be able to delete the content

    70 votes
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  14. Workflow Reporting

    - Find all workflows that are running or in-progress
    - See the name of the workflows
    - Run report on workflows, out of the box, SP designer, Nintext, 3rd party
    - Be able to create a report that will list the status of the workflows
    - Report on workflows published by a specific user
    - Report on how many workflow tasks are assigned to a particular user

    70 votes
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    12 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  15. Report on Managed Metadata (Term Store)

    - run reports on managed metadata
    - Term/Termset usage report
    - create a report which can tell us which documents do not have metadata attached to it

    63 votes
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    14 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  16. 56 votes
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    8 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →

    Hi everyone,

    Lately we decided to shift most of our energy towards migrating, managing and adopting Office 365. When we create new features, we make sure they also work with SharePoint on-premise (if possible), but we are not planning on developing more options of features specifically for on-premise at the moment.

    I’ll keep the suggestion open and our ears are still open to new comments.

    Thank you,

  17. Add InfoPath Filters in Reporting

    By adding InfoPath to the filters, one could find all the lists that uses them and it could be helpful in some migration scenarios.

    54 votes
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    19 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  18. Custom rules or columns, and more built-in columns in Inventory and migration/pre-check reports

    [Admin: Merged all suggestions pertaining to inventory- or migration-related reports. This will allow better understanding of the priority of this topic]

    Pre-Check and Migration reports
    -Add more columns (sizes, end times, etc.)
    -Also enhancement to the Session summary screen to include URLs, total size, etc.

    Inventory
    Would be very good if we as users can customize the rules and columns:
    -Add custom columns like Site owners
    -Be able to change the settings of the inventory (ex: change the unused sites time to x months)
    -Have more available details at each level (Number of items, Last modified date, size, etc.)
    -See…

    53 votes
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    23 comments  ·  04- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  19. Permissions management at item/folder level

    Add the possibility to add permissions at the item level with the reporting tool.

    Item
    Folder
    DocumentSet

    52 votes
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    11 comments  ·  08- Quick Actions  ·  Flag idea as inappropriate…  ·  Admin →
  20. Break up Views and Forms Copy Structure option

    I just stumbled across this options-interface and thought I needed to migrate the views but NOT the InfoPath Forms. Yet I cannot separate them.

    51 votes
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    9 comments  ·  01- Migration  ·  Flag idea as inappropriate…  ·  Admin →
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