ShareGate Apricot Suggestions

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  1. Allow to customize emails sent to group owners

    Allow customization of Entrust and External sharing links review emails.


    • Editing text

    • Logo

    • Company branding

    • Description of the Office 365 group - if there is one

    53 votes

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    5 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    Hi!

    After an investigation, we have a secure plan to add the logo of your company inside the email to owners.

    We’re able to use images (squareLogo or BannerLogo) directly from the Branding set in your organization’s Azure Active Directory sign-in page.

    https://docs.microsoft.com/en-us/azure/active-directory/fundamentals/customize-branding

    Before going further, I would like to know if the branding is already set in your environment and if that solution answer the need of this request (Logo only).

    In the meantime, I want to inform you that we’re going to add the Teams Chatbot communication mode for the Inactive policy. We found out that owners report less the bot as spam than email.

    Your feedback is really appreciated, thanks a lot!

    Nathalie

  2. 36 votes

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    9 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →
  3. Ability to select a preferred language for communications by email

    Would be nice to have an option to put emails in a different language

    35 votes

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    6 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  4. Support tenants with more than 10 000 groups

    To support organizations with more than 10 000 Microsoft 365 groups which is currently a limitation.

    32 votes

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    6 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →
  5. Export list of owners and their associated groups

    Ability to export list of Owners and associated Teams in order to contact Team Owners.

    30 votes

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    3 comments  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  6. External users/guests validation by group owners

    Include a periodical check if guests are still needed

    There is a need to also check the guests periodically (every 30, 60, 90, or 180 Days).
    There an owner should decide for every guest if access is still needed or access should be removed automatically.

    24 votes

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    5 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →
  7. Report on the activity and usage of O365 groups

    Ability to produce reporting on the activity feed and add a pie chart/bar graph to see the current state of things.


    • Similar to the Office 365 admin chart showing usage, size, etc.


    • Activity chart would be nice for his whole tenant.


    21 votes

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    1 comment  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to export a list of all inactive groups

    Have the ability to export the report showing all inactive groups in my tenant

    18 votes

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    1 comment  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

    Hi!

    In the near future, we’ll be exploring potential ways to better showcase the evolution of inactive groups/teams in your environment over time. We might explore the possibility to extract some of that data.

    When the time comes and if we need your help, we’ll make sure to contact you to help us out build the right solution :).

  9. Export data from the Groups page

    Have an option to export the data present her to Excel

    14 votes

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    3 comments  ·  05- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  10. Export data from the activity feed in Excel and/or CSV

    Add an export in Excel or CSV of metadata in the activity feed to pull out, for example, all the last created ones in last February. and bring that data into a meeting with stakeholders.

    14 votes

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    0 comments  ·  01- Activity  ·  Flag idea as inappropriate…  ·  Admin →
  11. Ability to review internal sharing links

    Ability to review internal link sharing.

    For example: Someone within a private team shares a link with a colleague who's not part of the team.

    13 votes

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    1 comment  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →
  12. Report on the allocated storage of a SharePoint site

    Ability to see the allocated storage of a SP site and its used storage in a report

    Also add:
    - the trend of the storage of all SP sites in our Office 365 environment
    - which SP sites are approaching their storage quotas

    13 votes

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    5 comments  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  13. Trigger bot to get the group purpose of existing Teams

    I'd like to be able to trigger the Apricot bot for existing Teams to get group purpose automatically. Currently only newly created Teams trigger the bot. I'd like to trigger and collect for Teams that existed before Apricot was deployed.

    12 votes

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    0 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →
  14. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).


    • Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.


    • Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's ok to…

    11 votes

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    2 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    Hi! We’re currently working on a feature that will more easily allow you to delegate a task to group/teams owners, so definitely look forward to that!

    What we are also hearing is that you’d like the possibility to have direct communication with the owner and potentially ask for clarifications around a decision they have made. This is very interesting!

    Would you say that you often go back to review decisions that have been made by group owners (through the Activity tab for example)?

    And since such a communication channel doesn’t currently exist in Apricot, how do you currently manage this situation?

    Your feedback is much appreciated. Thanks!

    Nathalie

  15. Detect the activity in other O365 workflows (Dynamics 365, PowerApps, PowerBI, etc.)

    Have ShareGate Apricot detect all O365 services or workloads used by O365 Groups, including PowerApps, PowerBI, Dynamics, Flow, Planner, etc. This will help in determining if the O365 group is truly unused. If I go by what Apricot reports now, I could actually remove a group that seems unused, but that is being levered in PowerBI dashboards and a Flow workflow for example.

    10 votes

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    3 comments  ·  05- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability to nominate a business owner to entrust

    I would rather nominate someone responsible (i.e. a business owner) to make the decision to keep or archive unused groups instead of group owners in some cases. It would be a great addition to ShareGate Apricot.

    10 votes

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    1 comment  ·  05- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability to ask a group owner to assign a second owner

    Tell a team owner that they need to assign one more owner to the team (as to avoid-> any teams from ending up without an owner, and avoid an IT admin having to go to SG Apricot to assign an owner)

    To respect 2 owners minimum policy

    8 votes

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    0 comments  ·  05- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add a Last Modified date in groups details page

    It's interesting to see the creation and last activity dates, yet it seems to be missing a Last Modified date as well in the Groups page.

    8 votes

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    1 comment  ·  05- Groups  ·  Flag idea as inappropriate…  ·  Admin →

    Hi!

    We plan to add a new column “Last activity Date” in the groups page for the Inactive Group filter!

    It’s a great idea to add this information so you can decide your next action!

    Have a nice day!

    Nathalie

  19. Flag guest accounts in M365 groups

    We have lots of MS Teams that have guests accounts as members of the team. It should be considered for the external sharing review.

    7 votes

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    3 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →
  20. Ability for members of an orphaned group to select a new owner via the Teams Bot

    I'd like to have the Apricot bot start a group chat in Teams with the members of the Team if a group becomes orphaned, and ask them to elect a new owner. If an orphaned group is surfaced in the admin portal, all I'm going to do is look at the members left and ask "So who's the one responsible now"... I'd like that automated.

    7 votes

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    0 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →
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