ShareGate Apricot Suggestions

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  1. Add custom archive options

    Archive unused groups:

    1. To own local region storage: Add storage in local region, that would satisfy some people's security requirement, instead of storing archived groups in ShareGate's storage.

    2. To a preferred Azure storage: There should be an option to archive Groups to other storage, like Azure.

    3. To a specific SharePoint site in O365 for which only IT would have access

    4. To internal Filesharing solutions or own file servers.

    16 votes
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    Building it  ·  5 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →
  2. Report on the activity and usage of O365 groups

    Ability to produce reporting on the activity feed and add a pie chart/bar graph to see the current state of things.

    - Similar to the Office 365 admin chart showing usage, size, etc.

    - Activity chart would be nice for his whole tenant.

    9 votes
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    1 comment  ·  06- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  3. Allow to customize emails sent to group owners

    Allow Customization of the "Entrust" emails. At least allow adding company logo.

    - Logo
    - Company branding
    - Description of the Office 365 group - if there is one

    7 votes
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    0 comments  ·  05- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

    Sorry for the late update but this will be pushed back for later on our roadmap.

    We’re currently working on supporting a custom storage, helping admins validate with owners the files that has been shared externally as well as help admins understand the business purpose for each group created.

    We’ll consider this later on as soon as we advance on the other items.

    Thanks for your understanding.

  4. Report on the allocated storage of a SharePoint site

    Ability to see the allocated storage of a SP site and its used storage in a report

    Also add:
    - the trend of the storage of all SP sites in our Office 365 environment
    - which SP sites are approaching their storage quotas

    7 votes
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    4 comments  ·  06- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  5. Flag groups with no members

    Resurface groups that have no members and display it in the app
    - In the Assistant or Groups page

    5 votes
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    2 comments  ·  03- Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  6. Ability to nominate a business owner to entrust

    I would rather nominate someone responsible (i.e. a business owner) to make the decision to keep or archive unused groups instead of group owners in some cases. It would be a great addition to ShareGate Apricot.

    5 votes
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    0 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  7. Ability to filter public and private groups

    Easily filter private and public groups in the Groups page.

    4 votes
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    0 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  8. Bulk edit selected groups

    I like the idea of selecting multiple groups from the Groups page and doing a bulk action.

    - For example, adding an owner, removing a member, deleting the selected groups, etc.

    4 votes
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    2 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  9. Add a Last Modified date in groups details page

    It's interesting to see the creation and last activity dates, yet it seems to be missing a Last Modified date as well in the Groups page.

    4 votes
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    0 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  10. Add the number of owners and members to the Groups list

    Add the number of members to the groups list to be able to see groups that just have an owner and no members.

    4 votes
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    0 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  11. Add data of the unused group in email

    It would be interesting to add metadata on the unused group to help the group owner make the decision to keep or archive it.

    - Ex: last modified date, “those were the 5 last modified documents”, etc.

    4 votes
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    0 comments  ·  05- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  12. External users/guests validation

    Include a periodical check if guests are still needed

    There is a need to also check the guests periodically (every 30, 60, 90, or 180 Days).
    There an owner should decide for every guest if access is still needed or access should be removed automatically.

    4 votes
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    0 comments  ·  05- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  13. Link groups displayed in the activity feed to their details pages

    Add a link to those activity or be able to click on the name of a group and the app gets you to that group’s details page.

    3 votes
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    1 comment  ·  01- Activity  ·  Flag idea as inappropriate…  ·  Admin →
  14. Give download and move options to group owners before archiving

    Giving owners a way to back up certain files and documents would drive more owners to archive their unused groups.

    - Maybe by adding an "Archive options" button in the email sent to owners in which ShareGate Apricot could give them this option (similar UI as in the Archive page would be great). Then, they could download their file/doc followed by a Go archive! for the rest.

    Also, give them the option to move content before archiving. Using an AI logic to suggest documents users may want to move from a group before archiving it would be incredible.

    3 votes
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    0 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add a graph tracking group creation

    Having a graph or a chart displaying thee number of groups created in the last 30 days or even in the last week (7 days) would be very useful

    - This graph could be in the Assistant or the Activity page and would help make the page lively enough so that you go back to it later.

    3 votes
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    0 comments  ·  03- Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    - Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    - Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's…

    3 votes
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    0 comments  ·  05- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  17. Apply a different unused group policy to different departments

    It would be great to be able to search for these groups and opt them out of entrustment / or if there was a separate policy I could apply to them to say Never instead of the 90 days.

    - Thus, instead of having the policy being applied to the whole tenant, it could be divided within department, business units, teams, etc.

    3 votes
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    0 comments  ·  05- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  18. Ability to drill down on the stats shown in the breakdown

    Make the stats clickable (drill-down). 
    Ability to click on the “Archived groups” and “Kept groups” to see what makes up the stats.

    3 votes
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    1 comment  ·  03- Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  19. Ability to delete an unused group

    It would be nice to be able to delete an unused group that does not need to be archived.

    3 votes
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    0 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
  20. Detect services activated in Office 365 groups

    Detect activated related to Office 365 groups

    3 votes
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    2 comments  ·  04- Groups  ·  Flag idea as inappropriate…  ·  Admin →
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