ShareGate Teams management

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  1. Allow to customize emails sent to group owners

    Allow customization of Entrust and External sharing links review emails.

    • Editing text
    • Logo
    • Company branding
    • Description of the Office 365 group - if there is one
    88 votes

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    20 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    After an investigation, we have a secure plan to add the logo of your company inside the email to owners.

    We’re able to use images (squareLogo or BannerLogo) directly from the Branding set in your organization’s Azure Active Directory sign-in page.

    https://docs.microsoft.com/en-us/azure/active-directory/fundamentals/customize-branding

    Before going further, I would like to know if the branding is already set in your environment and if that solution answer the need of this request (Logo only).

    In the meantime, I want to inform you that we’re going to add the Teams Chatbot communication mode for the Inactive policy. We found out that owners report less the bot as spam than email.

    Your feedback is really appreciated, thanks a lot!

    Nathalie

  2. Support tenants with more than 10 000 groups

    To support organizations with more than 10 000 Microsoft 365 groups which is currently a limitation.

    57 votes

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    23 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    In order to increase or remove this limitation I would like to know how many groups/teams are currently in your tenant.

    The feasibility is not the same if we talk about 20k groups, 100k groups or 1M groups.

    Thanks a lot for your help!

    Nathalie

  3. Ability to select a preferred language for communications by email

    Would be nice to have an option to put emails in a different language

    52 votes

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    12 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  4. 48 votes

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    13 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Ability to ask a group owner to assign a second owner

    Tell a team owner that they need to assign one more owner to the team (as to avoid-> any teams from ending up without an owner, and avoid an IT admin having to go to SG Apricot to assign an owner)

    To respect 2 owners minimum policy

    25 votes

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    3 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  6. Report on the activity and usage of O365 groups

    Ability to produce reporting on the activity feed and add a pie chart/bar graph to see the current state of things.

    • Similar to the Office 365 admin chart showing usage, size, etc.

    • Activity chart would be nice for his whole tenant.

    24 votes

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    1 comment  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  7. Ability to review internal sharing links

    Ability to review internal link sharing.

    For example: Someone within a private team shares a link with a colleague who's not part of the team.

    19 votes

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    3 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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  8. Allow to rename and personalize the bot

    We get a report phishing or incident tickets raised most times when users are contacted by the ShareGate Apricot. There's no way the business will understand what a ShareGate Apricot is, hence this is defeating the aim of getting all users to respond and act on the actions required for them to comply to governance.

    So it would be great if we can rename the Bot and personalise the message sent to the users so they can be assured the messages they are getting is genuine and coming from the IT Team.

    18 votes

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    Under consideration  ·  4 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Ability for members of an orphaned group to select a new owner via the Teams Bot

    I'd like to have the Apricot bot start a group chat in Teams with the members of the Team if a group becomes orphaned, and ask them to elect a new owner. If an orphaned group is surfaced in the admin portal, all I'm going to do is look at the members left and ask "So who's the one responsible now"... I'd like that automated.

    18 votes

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    0 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Report on the allocated storage of a SharePoint site

    Ability to see the allocated storage of a SP site and its used storage in a report

    Also add:
    - the trend of the storage of all SP sites in our Office 365 environment
    - which SP sites are approaching their storage quotas

    15 votes

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    5 comments  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    • Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    • Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's ok to…

    14 votes

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    3 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    We’ve simplified the way in which you collaborate with owners to clean up their inactive teams and groups.

    No more Entrust, just Ask owner(s) + automate.

    What do you think of this new way to collaborate with owners?!

    Thanks !

    Nathalie

  12. Ability to nominate a business owner to entrust

    I would rather nominate someone responsible (i.e. a business owner) to make the decision to keep or archive unused groups instead of group owners in some cases. It would be a great addition to ShareGate Apricot.

    14 votes

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    1 comment  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Ability to export a list of all orphaned groups

    We need to be able to send the list out to the people we are going to be adding so that they know what groups they are being added to.

    It would be nice to be able to export the Apricot results so we can send that list to the our different teams so they know they can start working on their list that they will be added to.

    13 votes

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    Planned  ·  0 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Detect the activity in other O365 workflows (Dynamics 365, PowerApps, PowerBI, etc.)

    Have ShareGate Apricot detect all O365 services or workloads used by O365 Groups, including PowerApps, PowerBI, Dynamics, Flow, Planner, etc. This will help in determining if the O365 group is truly unused. If I go by what Apricot reports now, I could actually remove a group that seems unused, but that is being levered in PowerBI dashboards and a Flow workflow for example.

    11 votes

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    4 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  15. Integration of existing retention policies

    Would like for us to have a clearer plan of what we do with groups/sites retention policies. Integrating them is really important.

    10 votes

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    4 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

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  16. Add a Last Modified date in groups details page

    It's interesting to see the creation and last activity dates, yet it seems to be missing a Last Modified date as well in the Groups page.

    10 votes

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    1 comment  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    We plan to add a new column “Last activity Date” in the groups page for the Inactive Group filter!

    It’s a great idea to add this information so you can decide your next action!

    Have a nice day!

    Nathalie

  17. Integrate existing M365 sensitivity labels with Apricot sensitivity tags

    Would like to see integration between Apricot sensitivity tags and M365 sensitivity labels for sites & groups to allow more organizations to take full advantage of Apricot.

    The current Apricot sensitivity tags only exist within Apricot and are not the same, nor do they integrate/sync or play well with M365 sensitivity labels, even if you set both to the same choices. This prevents organizations that need to use M365 sensitivity labels from using many features of Apricot since the sensitivity labels cannot be completely turned off and even if they could, Apricot does not even read the existing M365 labels…

    9 votes

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    0 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

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  18. Automatically archived unused groups after unanswered reminders

    Ability to automatically archive unused groups with unanswered emails sent to owners.

    9 votes

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    1 comment  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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  19. Customize the number of email alerts sent to owners

    Change the number of email alerts sent to owners of unused sites (instead of 2, send 3 for example).

    9 votes

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  20. Ability to change the Sender's display name for email communications

    As of now, you can change the sender's email address but the display name in the email is still the admin's. It would be great to be able to create an account for this and be able to use it for both the email and display name.

    8 votes

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    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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