ShareGate Teams management

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  1. Ability to select a preferred language for communications by email

    Would be nice to have an option to put emails in a different language

    55 votes

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    14 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Notify the person responsible for the external share that it has been removed

    Alert by email the individual that did the external sharing once his/her share as been removed with the reason why it is not available anymore.

    3 votes

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  3. Customize the number of email alerts sent to owners

    Change the number of email alerts sent to owners of unused sites (instead of 2, send 3 for example).

    9 votes

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  4. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    • Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    • Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's ok to…

    16 votes

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    4 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    We’ve simplified the way in which you collaborate with owners to clean up their inactive teams and groups.

    No more Entrust, just Ask owner(s) + automate.

    What do you think of this new way to collaborate with owners?!

    Thanks !

    Nathalie

  5. Add education material in email sent to group owners

    It would be important to add any type of instruction in the email sent to the group owners to educate them on what their actions will result in.

    2 votes

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  6. Ability for group owners to reach out to IT team

    We want group owners to be able to reach out to IT team via the email sent to them by ShareGate Apricot or the page they land on when they act on their unused group.

    E.g. it could be a clickable link that automatically produce an email with IT team/helpdesk as the email sender or info on the best way to communicate with them.

    4 votes

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  7. Add data of the unused group in email

    It would be interesting to add metadata on the unused group to help the group owner make the decision to keep or archive it.

    • Ex: last modified date, “those were the 5 last modified documents”, etc.
    6 votes

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  8. Allow to customize emails sent to group owners

    Allow customization of Entrust and External sharing links review emails.

    • Editing text
    • Logo
    • Company branding
    • Description of the Office 365 group - if there is one
    99 votes

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    21 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    After an investigation, we have a secure plan to add the logo of your company inside the email to owners.

    We’re able to use images (squareLogo or BannerLogo) directly from the Branding set in your organization’s Azure Active Directory sign-in page.

    https://docs.microsoft.com/en-us/azure/active-directory/fundamentals/customize-branding

    Before going further, I would like to know if the branding is already set in your environment and if that solution answer the need of this request (Logo only).

    In the meantime, I want to inform you that we’re going to add the Teams Chatbot communication mode for the Inactive policy. We found out that owners report less the bot as spam than email.

    Your feedback is really appreciated, thanks a lot!

    Nathalie

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