ShareGate Apricot Suggestions

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  1. See who deleted Teams/Groups

    It would be great to see which employee deleting the teams in the activity dashboard.

    6 votes

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    3 comments  ·  01- Activity  ·  Flag idea as inappropriate…  ·  Admin →
  2. Allow to rename and personalize the bot

    We get a report phishing or incident tickets raised most times when users are contacted by the ShareGate Apricot. There's no way the business will understand what a ShareGate Apricot is, hence this is defeating the aim of getting all users to respond and act on the actions required for them to comply to governance.

    So it would be great if we can rename the Bot and personalise the message sent to the users so they can be assured the messages they are getting is genuine and coming from the IT Team.

    5 votes

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    1 comment  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →
  3. Ability to change the Sender's display name for email communications

    As of now, you can change the sender's email address but the display name in the email is still the admin's. It would be great to be able to create an account for this and be able to use it for both the email and display name.

    7 votes

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    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  4. Integrate existing M365 sensitivity labels with Apricot sensitivity tags

    Would like to see integration between Apricot sensitivity tags and M365 sensitivity labels for sites & groups to allow more organizations to take full advantage of Apricot.

    The current Apricot sensitivity tags only exist within Apricot and are not the same, nor do they integrate/sync or play well with M365 sensitivity labels, even if you set both to the same choices. This prevents organizations that need to use M365 sensitivity labels from using many features of Apricot since the sensitivity labels cannot be completely turned off and even if they could, Apricot does not even read the existing M365 labels…

    4 votes

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    0 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  5. 5 votes

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    1 comment  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  6. Allow the ability to use Group Purpose and Group Sensitivity tagging independent of one another

    We would really like to use Group Purpose tagging to help out Admins filter on the Teams that they own. Out tenant has multiple subsidiaries with differing IT groups managing their own employees. The Group Purpose allows us to tag the groups for IT support, but we don't want to use the Group Sensitivity tagging as of right now.

    4 votes

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    2 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  7. 41 votes

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    11 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →
  8. Support tenants with more than 10 000 groups

    To support organizations with more than 10 000 Microsoft 365 groups which is currently a limitation.

    40 votes

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    13 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →

    Hi!

    In order to increase or remove this limitation I would like to know how many groups/teams are currently in your tenant.

    The feasibility is not the same if we talk about 20k groups, 100k groups or 1M groups.

    Thanks a lot for your help!

    Nathalie

  9. Add more group info into Owner emails to help them find it/review it

    Many times group owners do not know what workloads a group is used with based on only the group name, especially if it has been inactive. Also, many groups have very similar names. Adding which workload the group is used with (similar to the SP, Teams and Outlook icons on the manage screens) and the link to the connected site/team (if SharePoint or Teams) would be very helpful to the owners and reduce calls to admins to help them find where the group is used. Most users will not blindly click on a Delete button in an email without actually…

    2 votes

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  10. Customize who is getting the External Sharing reviews notifications

    For example, send the notification to a security governance team to review instead of Group Owners

    The limitation with this feature even though it is good is if an entrusted owner wanted to share confidential data out to a source we do not trust then it is only the owner that can approve this making it easy to bypass security policies.

    1 vote

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  11. Allow manipulations of ShareGate Apricot features via API

    Currently functionality can only be performed by either the UI or the BOT. However in larger organizations, where automation is key, it would be useful to be able to include ShareGate Apricot administrative tasks in automation processes by calling ShareGate Apricot API's: (get - put - post - delete - patch)
    - Purpose
    - Sensitivity Labels
    - Orphaned teams
    - ...

    3 votes

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    0 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →
  12. Send follow up email to inactive group owners after one of them completes action (archive/delete/keep).

    We keep having some confusion with our group owners when there is more than one owner and they all get the inactive group email with the Archive/Keep/Delete action buttons. This would be fixed by a follow up email to all owners "Joe User archived group ABC on 8/1/2021".

    1 vote

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  13. Customizable Settings for Archive/Support for Non-Apricot Archive

    For organizations that may be unable to use the built-in Apricot archive yet, it would be nice to have some more granular settings to control when/how the archive option is provided on end user communications and allow us to integrate our own archive processes, so we can still use Apricot as much as possible. For example, ability to toggle presentation of the archive option to end users on/off (preferably independent of whether storage is setup or not) , option to configure Apricot to either Archive using Apricot native mechanism or an external mechanism, ability to provide a URL where the…

    2 votes

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    0 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →
  14. 1 vote

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    0 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →
  15. 1 vote

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    0 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →
  16. Let owners retrieve archived content

    Allow teams/groups owners to be able to access and retrieve the data of their archived teams/groups by themselves so that they don't have to go through IT to do it.

    2 votes

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    0 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability to hide the Delete button in email

    With the introduction of the delete button, owners of inactive groups can not only archive or keep their group, but also easily delete them. I would like the ability to hide that button. We've experienced already that deleted groups shouldn't have been deleted after all. Apparantly, not every owner understands that 'delete' really means 'delete'.

    1 vote

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  18. Ability to choose preferred communication to reach out to owners

    It would be great if we could configure whether they get notified by email, by chatbot, or both (maybe chatbot first, then email if not response in X days, in case they are not using Teams).

    1 vote

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  19. Flag guest accounts in M365 groups

    We have lots of MS Teams that have guests accounts as members of the team. It should be considered for the external sharing review.

    9 votes

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    4 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

    Dear ShareGate Apricot Users,

    I have multiple news for you concerning the guests users:

    Already done:
    1) Guest reviews included in the external review
    Owners will now be asked to review their guests alongside their external shared links, removing those who should no longer be there.

    2) Guests list are now visible inside the Group/Teams details from the manage page. If needed, you can also manually remove guests.

    3) Frequency of the review
    You can adapt the frequency at which the external shares review occurs based on the level of sensitivity of a group. (more info here: https://sharegate.com/blog/update-auto-apply-customized-governance-policies-to-microsoft-teams)

    Building it:
    We’re currently adding a new column in the manage list to see the number of guests per Group/Teams. Also the ability to see if the guest is inactive.

    You can contact me if you have any questions! I’m here to help!

    Have a nice day!

    Nathalie

  20. Ability to sort by content size in the Manage page

    Add a filter or sort for SharePoint size

    My deletion logic is filter by no owners and no members. If site size was there I'd also sort smallest to largest. I'd then delete the majority of them and discuss larger sites with colleagues before deletion.

    2 votes

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    1 comment  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →
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