ShareGate Apricot Suggestions

How can we improve ShareGate Apricot?

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  1. Add custom archive options

    Archive unused groups:

    1. To own local region storage: Add storage in local region, that would satisfy some people's security requirement, instead of storing archived groups in ShareGate's storage.

    2. To a preferred Azure storage: There should be an option to archive Groups to other storage, like Azure.

    3. To a specific SharePoint site in O365 for which only IT would have access

    4. To internal Filesharing solutions or own file servers.

    11 votes
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    3 comments  ·  Archive  ·  Flag idea as inappropriate…  ·  Admin →

    We definitely understand that as a business, you might have requirements regarding your data such as data ownership or location.

    We’ve sent out surveys to all of you to help up determine where we should focus our efforts first.

    We’re looking forward to your feedback.

  2. Report on the activity and usage of O365 groups

    Ability to produce reporting on the activity feed and add a pie chart/bar graph to see the current state of things.

    - Similar to the Office 365 admin chart showing usage, size, etc.

    - Activity chart would be nice for his whole tenant.

    8 votes
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    1 comment  ·  Activity  ·  Flag idea as inappropriate…  ·  Admin →
  3. Ability to sort and search the activity feed

    The ability to sort / search the activity list. I want to see every deleted activity.

    - Sort by deleted, created, entrusted, date, time
    - General search by group name, owner name, type of activity.

    7 votes
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    2 comments  ·  Activity  ·  Flag idea as inappropriate…  ·  Admin →
  4. Flag groups without owners

    Resurface groups that have no owners and display it in the app
    - In the Assistant or Groups page

    6 votes
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    0 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  5. Bulk edit selected groups

    I like the idea of selecting multiple groups from the Groups page and doing a bulk action.

    - For example, adding an owner, removing a member, deleting the selected groups, etc.

    4 votes
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    2 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  6. Ability to modify group owners and members

    I'd like to be able to modify group owners/members directly in ShareGate Apricot.

    For example, add and remove owners/members.

    6 votes
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    1 comment  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  7. Link groups displayed in the activity feed to their details pages

    Add a link to those activity or be able to click on the name of a group and the app gets you to that group’s details page.

    3 votes
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    1 comment  ·  Activity  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to filter public and private groups

    Easily filter private and public groups in the Groups page.

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  9. Ability to drill down on the stats shown in the breakdown

    Make the stats clickable (drill-down). 
    Ability to click on the “Archived groups” and “Kept groups” to see what makes up the stats.

    3 votes
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    1 comment  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  10. Flag entrusted owners that have been disabled

    Ability to clearly identify the groups that no longer have any valid owners left, and to prompt for us to entrust someone else.

    5 votes
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    0 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →

    We know that this is a use case that we’ll have to manage within ShareGate Apricot.

    We don’t know yet what is the best solution for it and we’ll make sure to contact you for feedback when we’re working on this.

  11. Ability to nominate a business owner to entrust

    I would rather nominate someone responsible (i.e. a business owner) to make the decision to keep or archive unused groups instead of group owners in some cases. It would be a great addition to ShareGate Apricot.

    5 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  12. Add additional columns to the Archive page

    It would be great if we could see the size of the data and/or total number of documents rolled into a column in the summary. So when reviewing the archive if the site was empty I can remove those without having to click each item individually to see the details to determine if they should be removed or not

    Important columns to add:
    - Content size or number of items archived in the group
    - Workloads used

    4 votes
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    0 comments  ·  Archive  ·  Flag idea as inappropriate…  ·  Admin →
  13. Allow to customize emails sent to group owners

    Allow Customization of the "Entrust" emails. At least allow adding company logo.

    - Logo
    - Company branding
    - Description of the Office 365 group - if there is one

    5 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

    In the Private Preview of ShareGate Apricot, you can already specify the email sender used for communications and add a customized message within the email template.

    We’re already planning to allow adding a company logo for these communications.

    We’ll update the status as soon as we’ve added the logo customization.

  14. Add a Last Modified date in groups details page

    It's interesting to see the creation and last activity dates, yet it seems to be missing a Last Modified date as well in the Groups page.

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  15. Add the number of owners and members to the Groups list

    Add the number of members to the groups list to be able to see groups that just have an owner and no members.

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  16. Ability to access groups through the Groups list

    Link to SharePoint site in the Groups page

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  17. Give download and move options to group owners before archiving

    Giving owners a way to back up certain files and documents would drive more owners to archive their unused groups.

    - Maybe by adding an "Archive options" button in the email sent to owners in which ShareGate Apricot could give them this option (similar UI as in the Archive page would be great). Then, they could download their file/doc followed by a Go archive! for the rest.

    Also, give them the option to move content before archiving. Using an AI logic to suggest documents users may want to move from a group before archiving it would be incredible.

    3 votes
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    0 comments  ·  Archive  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add a graph tracking group creation

    Having a graph or a chart displaying thee number of groups created in the last 30 days or even in the last week (7 days) would be very useful

    - This graph could be in the Assistant or the Activity page and would help make the page lively enough so that you go back to it later.

    3 votes
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    0 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  19. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    - Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    - Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's…

    3 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  20. Apply a different unused group policy to different departments

    It would be great to be able to search for these groups and opt them out of entrustment / or if there was a separate policy I could apply to them to say Never instead of the 90 days.

    - Thus, instead of having the policy being applied to the whole tenant, it could be divided within department, business units, teams, etc.

    3 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
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