ShareGate Teams management

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  1. Allow to customize emails sent to group owners

    Allow customization of Entrust and External sharing links review emails.

    • Editing text
    • Logo
    • Company branding
    • Description of the Office 365 group - if there is one
    88 votes

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    20 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    After an investigation, we have a secure plan to add the logo of your company inside the email to owners.

    We’re able to use images (squareLogo or BannerLogo) directly from the Branding set in your organization’s Azure Active Directory sign-in page.

    https://docs.microsoft.com/en-us/azure/active-directory/fundamentals/customize-branding

    Before going further, I would like to know if the branding is already set in your environment and if that solution answer the need of this request (Logo only).

    In the meantime, I want to inform you that we’re going to add the Teams Chatbot communication mode for the Inactive policy. We found out that owners report less the bot as spam than email.

    Your feedback is really appreciated, thanks a lot!

    Nathalie

  2. 1 vote

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    0 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Send notification to admin before archive final deletion

    Send a final notice or notification to admins when the Archive is 'X' days away from deletion. With this, include an option to extend the archive by 30,60,90 days if you are not ready for full deletion.
    - Archive lifecycle ending notification before final deletion

    1 vote

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    0 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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  4. Give possibility for group owners to archive their O365 group on-demand in Teams

    Add a way for group owners to archive their own O365 groups from Microsoft Teams on-demand with ShareGate Apricot, before getting prompted by Apricot by email.

    • Idea: Add an archive ‘tab’ in Teams to allow staff to archive their team on-demand - before the default inactive period expires and they are sent a request to archive from Apricot.
    1 vote

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    1 comment  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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  5. Ability to modify Azure Storage Account

    Once the Storage Account is set up, have the ability to change a new/different Storage Account in Azure.

    6 votes

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    2 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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  6. CC owner's manager to follow-up email

    When owners don’t answer emails sent by Apricot, would love to see their manager (info found in AD) CCed the second email or the follow-up email. They’ll be more prone to answer then.

    8 votes

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  7. Identify Active Distribution List with O365

    It would be nice to see any Active Distribution list that can be converted to a group. And convert them from Apricot.

    2 votes

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    0 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →

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  8. Periodical check of the permissions of members of a private Teams

    Our company has to apply to certain requirements for an ISO certification. One of the requirements is the ability to periodically check the permissions of the members of a private SharePoint Site/Team. Would be a great addition to the roadmap.

    2 votes

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    1 comment  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Automatic selection of group purpose based on MS settings

    It would be great if ShareGate Apricot could automatically set the Group Purpose of groups based on naming convention rules, sensitivity labels, or group classification already set up in Microsoft 365.

    • It is currently a redundant task for end-users since they have to include these info at group creation (i.e. classification, sensitivity labels and respect naming convention).
    • It would be great if Apricot could utilize the classification labels, sensitivity labels, or possibly a regex type tool to use a naming scheme to automatically apply the Apricot Group Purpose to the Team.
    2 votes

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    0 comments  ·  07- Provisioning  ·  Flag idea as inappropriate…  ·  Admin →

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  10. Report on stats of different Teams in my tenant

    Add stats/ data analytics related to what’s going on in their tenant (e.g. how many groups are in one area, who didn’t answer to the teams bot, export that info into a dashboard)

    5 votes

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    0 comments  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Export the list of external shares of a group in CSV and Excel

    It would be interesting to have the ability to export the external shares of a group in CSV and Excel.

    6 votes

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    0 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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  12. Provide a functionality grid

    Essentially looking for a grid that would show what is offered from Microsoft OOB to monitor Teams and then what Apricot offers that makes it a necessity.

    I would also like to see the pricing.

    1 vote

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    0 comments  ·  11- Other ideas  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Send training links automatically after O365 group creation

    Automated response/email go out to owners of new teams and groups to give them training links and info (e.g. groups that get created as tests and how to delete them)

    4 votes

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  14. Give more visibility on the content of the files that are externally shared

    Allow the ShareGate Apricot users to open the file that had been externally shared, see what's in it and info about it, such as who created it, when was it last modified, etc.

    5 votes

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    0 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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  15. Report on the activity and usage of O365 groups

    Ability to produce reporting on the activity feed and add a pie chart/bar graph to see the current state of things.

    • Similar to the Office 365 admin chart showing usage, size, etc.

    • Activity chart would be nice for his whole tenant.

    24 votes

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    1 comment  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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  16. Detect the activity in other O365 workflows (Dynamics 365, PowerApps, PowerBI, etc.)

    Have ShareGate Apricot detect all O365 services or workloads used by O365 Groups, including PowerApps, PowerBI, Dynamics, Flow, Planner, etc. This will help in determining if the O365 group is truly unused. If I go by what Apricot reports now, I could actually remove a group that seems unused, but that is being levered in PowerBI dashboards and a Flow workflow for example.

    11 votes

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    4 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  17. Delegate an external link review to a group member

    It's not always possible, as an owner, to determine if an external link is still valid. Especially in larger teams with many external links.

    I would like to see a delegate option where you, as owner, assign the review to the person who actually shared the link.

    2 votes

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  18. Notify the person responsible for the external share that it has been removed

    Alert by email the individual that did the external sharing once his/her share as been removed with the reason why it is not available anymore.

    3 votes

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  19. Assign a site design/template to O365 groups with a specific SGA category

    Have the option to apply site designs to SGA categories, so it gives the option to trigger flows in the background to complete other actions and provide users with sites according to their groups' purpose (e.g. internal collab).

    2 votes

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    0 comments  ·  07- Provisioning  ·  Flag idea as inappropriate…  ·  Admin →

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  20. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    • Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    • Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's ok to…

    14 votes

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    3 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    We’ve simplified the way in which you collaborate with owners to clean up their inactive teams and groups.

    No more Entrust, just Ask owner(s) + automate.

    What do you think of this new way to collaborate with owners?!

    Thanks !

    Nathalie

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