ShareGate Apricot Suggestions

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Customize who is getting the External Sharing reviews notifications

    For example, send the notification to a security governance team to review instead of Group Owners

    The limitation with this feature even though it is good is if an entrusted owner wanted to share confidential data out to a source we do not trust then it is only the owner that can approve this making it easy to bypass security policies.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  2. Send follow up email to inactive group owners after one of them completes action (archive/delete/keep).

    We keep having some confusion with our group owners when there is more than one owner and they all get the inactive group email with the Archive/Keep/Delete action buttons. This would be fixed by a follow up email to all owners "Joe User archived group ABC on 8/1/2021".

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  3. Add more group info into Owner emails to help them find it/review it

    Many times group owners do not know what workloads a group is used with based on only the group name, especially if it has been inactive. Also, many groups have very similar names. Adding which workload the group is used with (similar to the SP, Teams and Outlook icons on the manage screens) and the link to the connected site/team (if SharePoint or Teams) would be very helpful to the owners and reduce calls to admins to help them find where the group is used. Most users will not blindly click on a Delete button in an email without actually…

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  4. Ability to hide the Delete button in email

    With the introduction of the delete button, owners of inactive groups can not only archive or keep their group, but also easily delete them. I would like the ability to hide that button. We've experienced already that deleted groups shouldn't have been deleted after all. Apparantly, not every owner understands that 'delete' really means 'delete'.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  5. Ability to choose preferred communication to reach out to owners

    It would be great if we could configure whether they get notified by email, by chatbot, or both (maybe chatbot first, then email if not response in X days, in case they are not using Teams).

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  6. Validate if group owners have undertaken training about MS Teams

    We really like what Apricot offers in terms OOTB functionality, but like many organizations we also have some custom requirements. Is it possible to implement things like:

    • Check if owners have taken our training for O365 Groups/MS Teams
    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  7. Ability to change the Sender's display name for email communications

    As of now, you can change the sender's email address but the display name in the email is still the admin's. It would be great to be able to create an account for this and be able to use it for both the email and display name.

    7 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  8. Ability to send a second reminder to unanswered emails

    Ability to resend a reminder for groups with unanswered reminders.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  9. Ability to set automated activity notifications sent to admins

    Provide Admins of Apricot with automated email alerts when there is specific activity such as external file sharing, group creation, etc.

    It would be good to have the option to have alerts sent whenever there is any activity, a group added, or files shared externally. If I don’t really want to entrust the group owners, it would be nice to have the option to just have myself alerted instead.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  10. Send training links automatically after O365 group creation

    Automated response/email go out to owners of new teams and groups to give them training links and info (e.g. groups that get created as tests and how to delete them)

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  11. CC owner's manager to follow-up email

    When owners don’t answer emails sent by Apricot, would love to see their manager (info found in AD) CCed the second email or the follow-up email. They’ll be more prone to answer then.

    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  12. Ability to select a preferred language for communications by email

    Would be nice to have an option to put emails in a different language

    39 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    7 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  13. Notify the person responsible for the external share that it has been removed

    Alert by email the individual that did the external sharing once his/her share as been removed with the reason why it is not available anymore.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  14. Customize the number of email alerts sent to owners

    Change the number of email alerts sent to owners of unused sites (instead of 2, send 3 for example).

    7 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  15. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    • Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    • Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's ok to…

    12 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    2 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    Hi! We’re currently working on a feature that will more easily allow you to delegate a task to group/teams owners, so definitely look forward to that!

    What we are also hearing is that you’d like the possibility to have direct communication with the owner and potentially ask for clarifications around a decision they have made. This is very interesting!

    Would you say that you often go back to review decisions that have been made by group owners (through the Activity tab for example)?

    And since such a communication channel doesn’t currently exist in Apricot, how do you currently manage this situation?

    Your feedback is much appreciated. Thanks!

    Nathalie

  16. Add education material in email sent to group owners

    It would be important to add any type of instruction in the email sent to the group owners to educate them on what their actions will result in.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  17. Ability for group owners to reach out to IT team

    We want group owners to be able to reach out to IT team via the email sent to them by ShareGate Apricot or the page they land on when they act on their unused group.

    E.g. it could be a clickable link that automatically produce an email with IT team/helpdesk as the email sender or info on the best way to communicate with them.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  18. Add data of the unused group in email

    It would be interesting to add metadata on the unused group to help the group owner make the decision to keep or archive it.

    • Ex: last modified date, “those were the 5 last modified documents”, etc.
    5 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →
  19. Allow to customize emails sent to group owners

    Allow customization of Entrust and External sharing links review emails.

    • Editing text
    • Logo
    • Company branding
    • Description of the Office 365 group - if there is one
    62 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    9 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    Hi!

    After an investigation, we have a secure plan to add the logo of your company inside the email to owners.

    We’re able to use images (squareLogo or BannerLogo) directly from the Branding set in your organization’s Azure Active Directory sign-in page.

    https://docs.microsoft.com/en-us/azure/active-directory/fundamentals/customize-branding

    Before going further, I would like to know if the branding is already set in your environment and if that solution answer the need of this request (Logo only).

    In the meantime, I want to inform you that we’re going to add the Teams Chatbot communication mode for the Inactive policy. We found out that owners report less the bot as spam than email.

    Your feedback is really appreciated, thanks a lot!

    Nathalie

  • Don't see your idea?

Feedback and Knowledge Base