ShareGate Apricot Suggestions

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  1. Report on empty O365 groups

    Flag O365 groups that have no members (and owners - if that's the case) and help us simplify the clean up process.

    - From the Assistant or some kind of report

    34 votes
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    12 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →

    We’re currently working on a solution within ShareGate Apricot which will help find groups that are orphaned (without owners) and help you find a suitable new owner for it. (or you can also decide to archive it directly)

  2. Add custom archive options

    Archive unused groups:

    1. To own local region storage: Add storage in local region, that would satisfy some people's security requirement, instead of storing archived groups in ShareGate's storage.

    2. To a preferred Azure storage: There should be an option to archive Groups to other storage, like Azure.

    3. To a specific SharePoint site in O365 for which only IT would have access

    4. To internal Filesharing solutions or own file servers.

    13 votes
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    3 comments  ·  Archive  ·  Flag idea as inappropriate…  ·  Admin →

    Thanks everybody for your feedback. We understand that this is a requirement for businesses in terms of data ownership and data location.

    We’re planned to start working on a solution soon and will keep you updated as soon as we have more to disclose/show.

  3. Report on the activity and usage of O365 groups

    Ability to produce reporting on the activity feed and add a pie chart/bar graph to see the current state of things.

    - Similar to the Office 365 admin chart showing usage, size, etc.

    - Activity chart would be nice for his whole tenant.

    9 votes
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    1 comment  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  4. Ability to modify group owners and members

    I'd like to be able to modify group owners/members directly in ShareGate Apricot.

    For example, add and remove owners/members.

    7 votes
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    1 comment  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →

    We’re finalizing our design stage for this and we’re working on implementing a solution which will help our users find orphaned groups and help them find a suitable new owner for them.

    By adding this solution, we’ll also give the possible to edit the membership of groups.

  5. Allow to customize emails sent to group owners

    Allow Customization of the "Entrust" emails. At least allow adding company logo.

    - Logo
    - Company branding
    - Description of the Office 365 group - if there is one

    7 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

    In the Private Preview of ShareGate Apricot, you can already specify the email sender used for communications and add a customized message within the email template.

    We’re already planning to allow adding a company logo for these communications.

    We’ll update the status as soon as we’ve added the logo customization.

  6. Report on the allocated storage of a SharePoint site

    Ability to see the allocated storage of a SP site and its used storage in a report

    Also add:
    - the trend of the storage of all SP sites in our Office 365 environment
    - which SP sites are approaching their storage quotas

    7 votes
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    4 comments  ·  Reporting  ·  Flag idea as inappropriate…  ·  Admin →
  7. Flag groups without owners

    Resurface groups that have no owners and display it in the app
    - In the Assistant or Groups page

    6 votes
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    0 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  8. Flag entrusted owners that have been disabled

    Ability to clearly identify the groups that no longer have any valid owners left, and to prompt for us to entrust someone else.

    6 votes
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    0 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  9. Flag groups with no members

    Resurface groups that have no members and display it in the app
    - In the Assistant or Groups page

    5 votes
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    2 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
  10. Ability to nominate a business owner to entrust

    I would rather nominate someone responsible (i.e. a business owner) to make the decision to keep or archive unused groups instead of group owners in some cases. It would be a great addition to ShareGate Apricot.

    5 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  11. Ability to filter public and private groups

    Easily filter private and public groups in the Groups page.

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  12. Bulk edit selected groups

    I like the idea of selecting multiple groups from the Groups page and doing a bulk action.

    - For example, adding an owner, removing a member, deleting the selected groups, etc.

    4 votes
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    2 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  13. Add a Last Modified date in groups details page

    It's interesting to see the creation and last activity dates, yet it seems to be missing a Last Modified date as well in the Groups page.

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  14. Add the number of owners and members to the Groups list

    Add the number of members to the groups list to be able to see groups that just have an owner and no members.

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  15. Ability to access groups through the Groups list

    Link to SharePoint site in the Groups page

    4 votes
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    0 comments  ·  Groups  ·  Flag idea as inappropriate…  ·  Admin →
  16. Add data of the unused group in email

    It would be interesting to add metadata on the unused group to help the group owner make the decision to keep or archive it.

    - Ex: last modified date, “those were the 5 last modified documents”, etc.

    4 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  17. External users/guests validation

    Include a periodical check if guests are still needed

    There is a need to also check the guests periodically (every 30, 60, 90, or 180 Days).
    There an owner should decide for every guest if access is still needed or access should be removed automatically.

    4 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →
  18. Link groups displayed in the activity feed to their details pages

    Add a link to those activity or be able to click on the name of a group and the app gets you to that group’s details page.

    3 votes
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    1 comment  ·  Activity  ·  Flag idea as inappropriate…  ·  Admin →
  19. Give download and move options to group owners before archiving

    Giving owners a way to back up certain files and documents would drive more owners to archive their unused groups.

    - Maybe by adding an "Archive options" button in the email sent to owners in which ShareGate Apricot could give them this option (similar UI as in the Archive page would be great). Then, they could download their file/doc followed by a Go archive! for the rest.

    Also, give them the option to move content before archiving. Using an AI logic to suggest documents users may want to move from a group before archiving it would be incredible.

    3 votes
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    0 comments  ·  Archive  ·  Flag idea as inappropriate…  ·  Admin →
  20. Add a graph tracking group creation

    Having a graph or a chart displaying thee number of groups created in the last 30 days or even in the last week (7 days) would be very useful

    - This graph could be in the Assistant or the Activity page and would help make the page lively enough so that you go back to it later.

    3 votes
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    0 comments  ·  Assistant  ·  Flag idea as inappropriate…  ·  Admin →
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