ShareGate Apricot Suggestions

How can we improve ShareGate Apricot?

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  1. Allow to customize emails sent to group owners

    Allow Customization of the "Entrust" emails. At least allow adding company logo.

    - Logo
    - Company branding
    - Description of the Office 365 group - if there is one

    7 votes
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    0 comments  ·  Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

    In the Private Preview of ShareGate Apricot, you can already specify the email sender used for communications and add a customized message within the email template.

    We’re already planning to allow adding a company logo for these communications.

    We’ll update the status as soon as we’ve added the logo customization.

  2. Add data of the unused group in email

    It would be interesting to add metadata on the unused group to help the group owner make the decision to keep or archive it.

    - Ex: last modified date, “those were the 5 last modified documents”, etc.

    4 votes
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  3. External users/guests validation

    Include a periodical check if guests are still needed

    There is a need to also check the guests periodically (every 30, 60, 90, or 180 Days).
    There an owner should decide for every guest if access is still needed or access should be removed automatically.

    4 votes
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  4. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    - Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    - Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's…

    3 votes
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  5. Apply a different unused group policy to different departments

    It would be great to be able to search for these groups and opt them out of entrustment / or if there was a separate policy I could apply to them to say Never instead of the 90 days.

    - Thus, instead of having the policy being applied to the whole tenant, it could be divided within department, business units, teams, etc.

    3 votes
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  6. Integration of existing retention policies

    Would like for us to have a clearer plan of what we do with groups/sites retention policies. Integrating them is really important.

    2 votes
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  7. Assist users with the creation of Office 365 groups

    Would love to have an automated creation of groups process that could ask a couple of questions to owners before their group is really created. In brief, to have help with the beginning of the lifecycle of Office 365 groups.

    Also, ShareGate Apricot’s auto-entrust would mean that the end of the lifecycle of O365 groups are also covered.

    2 votes
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  8. External user cleanup

    We were discussing how nice it would be to have an "external user cleanup" feature added to the product. It seems kind of annoying that external guest accounts will always remain in the Azure tenant even if you delete a group.

    2 votes
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  9. Ability for group owners to reach out to IT team

    We want group owners to be able to reach out to IT team via the email sent to them by ShareGate Apricot or the page they land on when they act on their unused group.

    E.g. it could be a clickable link that automatically produce an email with IT team/helpdesk as the email sender or info on the best way to communicate with them.

    2 votes
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  10. Customize the number of email alerts sent to owners

    Change the number of email alerts sent to owners of unused sites (instead of 2, send 3 for example).

    1 vote
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  11. Improve the View & Edit Email button behavior in the settings

    “View & edit email sent to users” section is too hidden.  When the button is at the bottom of the page, unless you notice the change in scrollbars, you don’t know there is anything below to look at.  Add an indicator or force some spaces below the button so the top of the email will appear.

    1 vote
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  12. Group membership validation

    What I’m really interested in though is prompting site owners to re-validate users who have access to content in their site.

    1 vote
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  13. Add education material in email sent to group owners

    It would be important to add any type of instruction in the email sent to the group owners to educate them on what their actions will result in.

    1 vote
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  14. Ability to clear a search quickly

    In search boxes (e.g. in the Groups page), you have to select, erase and then click on Enter to remove the key words you've written. An "X" would be nice.

    1 vote
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