ShareGate Teams management

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  1. 7 votes

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    Under consideration  ·  1 comment  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →

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  2. Keep "Ask Owners" button available on Inactive Groups/Team screen when additional filters are applied.

    Any additional filter to "Inactive" causes the "Ask Owner" button to disappear. Either keep the button active or provide selection of possible "Ask Owner" actions available to the Group/Team.

    2 votes

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    Under consideration  ·  1 comment  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Turn of Inactivity Notifications for Specific Groups

    Add the ability to turn off inactivity notifications for specific groups OR set a very high inactivity threshold. Currently the maximum allowed value by Apricot is 999 days and I would like to have the option of an infinite value.

    3 votes

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    2 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

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  4. Ability to revoke sent emails

    It would be a pretty handy feature to be able to revoke sent out emails.

    2 votes

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    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  5. 1 vote

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  6. 1 vote

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    0 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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  7. 2 votes

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  8. Filter what counts as activity

    By selecting what counts as activity or by who performs it, the Inactivity lists would reflect the individual needs of businesses. For example page views, or actions performed by Site Collection admins can be excluded as activity.

    2 votes

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    Tell us more  ·  0 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  9. Ability to set a specific time or time-frame for when notifications go out.

    Especially with the notifications directly to Teams (which most users have push to their phones) it would be nice to be able to restrict when the communications go out to Owners for a specific time or a set time-frame.

    I see these more often come in later around 8pm and at least once after 11pm. For a better response and better reception to these new communications I think it would help to be during working hours.

    5 votes

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  10. Allow to rename and personalize the bot

    We get a report phishing or incident tickets raised most times when users are contacted by the ShareGate Apricot. There's no way the business will understand what a ShareGate Apricot is, hence this is defeating the aim of getting all users to respond and act on the actions required for them to comply to governance.

    So it would be great if we can rename the Bot and personalise the message sent to the users so they can be assured the messages they are getting is genuine and coming from the IT Team.

    20 votes

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    Under consideration  ·  6 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →

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  11. Provide a non-automated archive option so consultancy can be provided

    We’d like to interact with our site owners via the bot or email but we don’t want them to pick archive. They need to either keep and own the content going forward or dispose of it. Archiving would be an exception and need to be able to be discussed as opposed to an automated action.

    Ideally we would want something that generated something like this.

    Email : Dear SP admin
    Owner xxxx would like to discuss the decommissioning of Site/Team/Group/Community xxxx

    SP admin could then share it with our information governance colleagues to seek agreement on what needs to happen…

    1 vote

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    0 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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  12. External Sharing and Guest Review On-Demand/Ask Owner

    Please provide a way to generate an external sharing review link or email for a specific site on-demand, similar to Ask Owner for inactivity. This would allow admins to follow-up on external reviews that were unanswered during the review period. If you could provide a way for us to Cc: another user on the email, that would also be extremely helpful. That way we could cc: ourselves and then forward the email with a personal note (to prevent it from being seen as spam or phishing), or cc: the user's manager if we need to escalate.

    2 votes

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    0 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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  13. Allow the Admin Recipient Account to be a Group or Multiple People instead of a Single Person

    The recipient account setting does not allow adding a group or distribution list and is limited to a single individual. We would like capability to add more than one person, or add a group or distribution list so that more than one person can get notification emails and bot posts.

    2 votes

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    Under consideration  ·  0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  14. Remove ShareGate contact info on Communication email

    Please remove the ShareGate address and link from the bottom of the Communication email. We understand that ShareGate is initiating the email, but the email comes from our mail account and therefore we feel that the email should not contain the SGate contact info and link:
    ShareGate - 1751 Richardson Street #1050 Montreal, Quebec, Canada H3K 1G6
    And also: the Why am I receiving this email? link
    These are confusing users, most are reporting this as potential spam. The use of ShareGate to manage teams is not well understood by our user base, and it is confusing them. Thank you!

    1 vote

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  15. 1 vote

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    0 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →

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  16. Ability to skip an external links sharing review or a guest review, and let another Owner doing the review

    When a user is Owner of multiple Groups / Teams, and there are multiple Owners for a Group / Teams, the tool should allow the possibility to skip the review of a particular Group / Teams, to allow another Owner do the review.
    This in the case the current Owner does not have the information for the review of a specific Group / Teams, but still they want to review the other Groups.

    1 vote

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    0 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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  17. When assigning owners to groups, allow the new owner to be a member as well

    Owners of teams also need to be members to see certain things. When correcting orphaned teams and assigning a member as an owner, they lose member status. Need to be able to keep this.

    We discovered that a Team Owner needs to be a member as well to access Planner and add planner tabs in Teams. By design from Microsoft.

    2 votes

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  18. Custom options in notifications sent to group owners

    Add ability to choose which options group owners have in Inactivity detection communications (email and chat bot)

    1 vote

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    0 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

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  19. Export Manage Page information by Selection (Team vs Group)

    When exporting currently, having Teams or Groups selected doesn't affect the export.

    Adding more columns such as "Is orphaned" would also be useful.

    1 vote

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  20. Assign more than one person to admin notifications

    I do wish you could assign more than 1 person. I have a team of individuals who need this "Governance" information.

    1 vote

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