ShareGate Teams management

  • Hot ideas
  • Top ideas
  • New ideas
  • My feedback
  1. Allow to customize emails sent to group owners

    Allow customization of Entrust and External sharing links review emails.

    • Editing text
    • Logo
    • Company branding
    • Description of the Office 365 group - if there is one
    94 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    21 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Hi!

    After an investigation, we have a secure plan to add the logo of your company inside the email to owners.

    We’re able to use images (squareLogo or BannerLogo) directly from the Branding set in your organization’s Azure Active Directory sign-in page.

    https://docs.microsoft.com/en-us/azure/active-directory/fundamentals/customize-branding

    Before going further, I would like to know if the branding is already set in your environment and if that solution answer the need of this request (Logo only).

    In the meantime, I want to inform you that we’re going to add the Teams Chatbot communication mode for the Inactive policy. We found out that owners report less the bot as spam than email.

    Your feedback is really appreciated, thanks a lot!

    Nathalie

  2. Ability to select a preferred language for communications by email

    Would be nice to have an option to put emails in a different language

    53 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    14 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  3. Ability to communicate with group owners on demand

    Ability to trigger some workflows to communicate with group owners – for example, contact them by email to ask questions about their groups (other than to entrust them).

    • Use case 1: Unused group, owner gets the email and decides to keep it – but it is really old and unused, so before admin taking action on it and overriding the owner’s decision, he would want to contact him and find out why.

    • Use case 2: Unused group that has about nothing in it and/or no members. IT admin would like to contact owners to ask them if it's ok to…

    15 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    4 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    Hi!

    We’ve simplified the way in which you collaborate with owners to clean up their inactive teams and groups.

    No more Entrust, just Ask owner(s) + automate.

    What do you think of this new way to collaborate with owners?!

    Thanks !

    Nathalie

  4. Customize the number of email alerts sent to owners

    Change the number of email alerts sent to owners of unused sites (instead of 2, send 3 for example).

    9 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  5. Ability to change the Sender's display name for email communications

    As of now, you can change the sender's email address but the display name in the email is still the admin's. It would be great to be able to create an account for this and be able to use it for both the email and display name.

    8 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  6. CC owner's manager to follow-up email

    When owners don’t answer emails sent by Apricot, would love to see their manager (info found in AD) CCed the second email or the follow-up email. They’ll be more prone to answer then.

    8 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  7. Add data of the unused group in email

    It would be interesting to add metadata on the unused group to help the group owner make the decision to keep or archive it.

    • Ex: last modified date, “those were the 5 last modified documents”, etc.
    6 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  8. Ability to set a specific time or time-frame for when notifications go out.

    Especially with the notifications directly to Teams (which most users have push to their phones) it would be nice to be able to restrict when the communications go out to Owners for a specific time or a set time-frame.

    I see these more often come in later around 8pm and at least once after 11pm. For a better response and better reception to these new communications I think it would help to be during working hours.

    5 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  9. Add more group info into Owner emails to help them find it/review it

    Many times group owners do not know what workloads a group is used with based on only the group name, especially if it has been inactive. Also, many groups have very similar names. Adding which workload the group is used with (similar to the SP, Teams and Outlook icons on the manage screens) and the link to the connected site/team (if SharePoint or Teams) would be very helpful to the owners and reduce calls to admins to help them find where the group is used. Most users will not blindly click on a Delete button in an email without actually…

    4 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  10. Send training links automatically after O365 group creation

    Automated response/email go out to owners of new teams and groups to give them training links and info (e.g. groups that get created as tests and how to delete them)

    4 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  11. Ability for group owners to reach out to IT team

    We want group owners to be able to reach out to IT team via the email sent to them by ShareGate Apricot or the page they land on when they act on their unused group.

    E.g. it could be a clickable link that automatically produce an email with IT team/helpdesk as the email sender or info on the best way to communicate with them.

    4 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  12. Ability to hide the Delete button in email

    With the introduction of the delete button, owners of inactive groups can not only archive or keep their group, but also easily delete them. I would like the ability to hide that button. We've experienced already that deleted groups shouldn't have been deleted after all. Apparantly, not every owner understands that 'delete' really means 'delete'.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  13. Notify the person responsible for the external share that it has been removed

    Alert by email the individual that did the external sharing once his/her share as been removed with the reason why it is not available anymore.

    3 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  14. Ability to revoke sent emails

    It would be a pretty handy feature to be able to revoke sent out emails.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  15. Allow the Admin Recipient Account to be a Group or Multiple People instead of a Single Person

    The recipient account setting does not allow adding a group or distribution list and is limited to a single individual. We would like capability to add more than one person, or add a group or distribution list so that more than one person can get notification emails and bot posts.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    Under consideration  ·  0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  16. Ability to select which owner will receive notifications

    Ability to select which Owner of a Team or Group will receive Apricot's notifications

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  17. 2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  18. Ability to send a second reminder to unanswered emails

    Ability to resend a reminder for groups with unanswered reminders.

    2 votes

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    1 comment  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  19. Remove ShareGate contact info on Communication email

    Please remove the ShareGate address and link from the bottom of the Communication email. We understand that ShareGate is initiating the email, but the email comes from our mail account and therefore we feel that the email should not contain the SGate contact info and link:
    ShareGate - 1751 Richardson Street #1050 Montreal, Quebec, Canada H3K 1G6
    And also: the Why am I receiving this email? link
    These are confusing users, most are reporting this as potential spam. The use of ShareGate to manage teams is not well understood by our user base, and it is confusing them. Thank you!

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
  20. Assign more than one person to admin notifications

    I do wish you could assign more than 1 person. I have a team of individuals who need this "Governance" information.

    1 vote

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)

    We’ll send you updates on this idea

    0 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

    How important is this to you?

    We're glad you're here

    Please sign in to leave feedback

    Signed in as (Sign out)
← Previous 1
  • Don't see your idea?

Feedback and Knowledge Base