ShareGate Teams management

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  1. Export list of owners and their associated groups

    Ability to export list of Owners and associated Teams in order to contact Team Owners.

    43 votes

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    3 comments  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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    Hello!


    Jerome from ShareGate here.


    Exports for both the Manage and Activity exports were released at the end of last year.


    Please let us know how they fit your needs and how they could be improved! 


    Thank you, your feedback is appreciated! 


    Best,

    Jerome

  2. Report on empty O365 groups

    Flag O365 groups that have no members (and owners - if that's the case) and help us simplify the clean up process.

    • From the Assistant or some kind of report
    34 votes

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    12 comments  ·  04- Dashboard  ·  Flag idea as inappropriate…  ·  Admin →

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  3. Export data from the Manage page

    Have an option to export the data present her to Excel

    32 votes

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    6 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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    Hello! 


    Jerome from ShareGate here. 


    Exports have been available from the Manage and Activity pages since the end of last year.


    Please let us know how they fit your needs, but also how they could be improved!


    Thank you in advance, your feedback is much appreciated!


    Best,


    Jerome

  4. Ability to export a list of all inactive groups

    Have the ability to export the report showing all inactive groups in my tenant

    27 votes

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    1 comment  ·  08- Reporting  ·  Flag idea as inappropriate…  ·  Admin →

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    Hello!


    Jerome from ShareGate here.


    Exports for both the Manage and Activity pages were released at the end of last year. 


    You can use the Manage Export to filter groups and identify the ones that have been inactive.


    Please let us know if if it fulfills your needs and how they could be improved!


    Thank you in advance, your feedback is much appreciated!


    Best,

    Jerome

  5. External users/guests validation by group owners

    Include a periodical check if guests are still needed

    There is a need to also check the guests periodically (every 30, 60, 90, or 180 Days).
    There an owner should decide for every guest if access is still needed or access should be removed automatically.

    27 votes

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    5 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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    Dear ShareGate Apricot users,

    We’ve added the Guest Review experience for the owners that go with the external sharing links review. The review is a 2 steps process starting with guest review and then external sharing link reviews.

    You can also adapt the frequency at which the external shares review occurs based on the level of sensitivity of a group. (blog link here: https://sharegate.com/blog/update-auto-apply-customized-governance-policies-to-microsoft-teams)

    In addition, we’re currently adding more information on the admin side to let you know when guests are inactive.

    If you have any questions or comment, don’t hesitate to contact me! I’m always grateful to talk with you.

    Again, your feedback is very appreciated.

    Have a nice day,

    Nathalie

  6. Export data from the activity feed in Excel and/or CSV

    Add an export in Excel or CSV of metadata in the activity feed to pull out, for example, all the last created ones in last February. and bring that data into a meeting with stakeholders.

    23 votes

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    0 comments  ·  01- Activity  ·  Flag idea as inappropriate…  ·  Admin →

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  7. Ability to delete an unused group

    It would be nice to be able to delete an unused group that does not need to be archived.

    18 votes

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    10 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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    Hello!

    Part 2/2 is done! The Delete option is now available for owners as a new action in the email.

    You can start by proposing Keep and Delete actions when entrusting an inactive group, and then, when your Azure storage is set up the Archive action will be available in the email.

    Let me know if you have any questions about this new feature!

    Nathalie

  8. Flag groups with no members

    Resurface groups that have no members and display it in the app
    - In the Assistant or Groups page

    17 votes

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    3 comments  ·  04- Dashboard  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi there,

    Since our latest update in ShareGate Apricot we’ve added a new colunm member inside the groups list. https://apricot.sharegate.com/groups

    You can sort the column to resurface groups with no member.

    I wonder now what’s your next outcome from there? Once you’ve detected groups with no member what do you do with thoses groups?

    Thanks a lot for you help!! It’s really appreciated!

    Have a nice day!

    Nathalie

  9. Add custom archive options

    Archive unused groups:

    1. To own local region storage: Add storage in local region, that would satisfy some people's security requirement, instead of storing archived groups in ShareGate's storage.

    2. To a preferred Azure storage: There should be an option to archive Groups to other storage, like Azure.

    3. To a specific SharePoint site in O365 for which only IT would have access

    4. To internal Filesharing solutions or own file servers.

    17 votes

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    5 comments  ·  02- Archive  ·  Flag idea as inappropriate…  ·  Admin →

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    Launched  ·  Sandrine Moreau responded

    Hello everyone! We’re glad to tell you that with the latest update (1.13.0), you can now set up and use your own Azure storage in ShareGate Apricot to archive unused Office 365 groups in your environment.

    Here are 2 links from our documentation center to help you get started.
    - https://support-apricot.sharegate.com/hc/en-us/articles/360033684131-Setting-up-your-own-Azure-storage-account
    - https://support-apricot.sharegate.com/hc/en-us/articles/360033320572-How-does-using-my-own-Azure-storage-account-work-

    We would love to get your feedback on this new feature, so don’t hesitate to reach out to us at feedback@sharegate.com, or right here in UserVoice.

    Cheers!
    Sandrine

  10. Trigger bot to get the group purpose of existing Teams

    I'd like to be able to trigger the Apricot bot for existing Teams to get group purpose automatically. Currently only newly created Teams trigger the bot. I'd like to trigger and collect for Teams that existed before Apricot was deployed.

    14 votes

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    0 comments  ·  10- Teams Bot  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    You can now contact owners of pre-existing teams with “Ask owner(s)” option for both purpose and sensitivity.

    Simply go to the manage page, select Teams without purpose/sensitivity and use the bulk action Ask owner(s).

    A notification via Teams will be sent to the owner(s) to collect the purpose and the sensitivity.

    I you have any question or comment, I’m here to help!

    Nathalie

  11. Ability to assign sensitivity labels to O365 groups via ShareGate Apricot

    Abilitiy to apply sensitivity labels to an O365 group, which would allow users to assign governance policies in accordance.

    Sometimes governance policies are determined not only by categories/classification, but also sensitivity labels.

    12 votes

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    1 comment  ·  07- Provisioning  ·  Flag idea as inappropriate…  ·  Admin →

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    Launched  ·  Jordan Rowe responded

    Since out latest release, it is now possible to categorize a group by its sensitivity and apply the right security settings accordingly.

    You can also use the Teams Chatbot to ask the owners how sensitivity the information contained in a group will be.

    In the future, we’ll give the possibility to schedule different recurrence for the external sharing reviews depending on the groups’ sensitivity.

  12. See who deleted Teams/Groups

    It would be great to see which employee deleting the teams in the activity dashboard.

    10 votes

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    5 comments  ·  01- Activity  ·  Flag idea as inappropriate…  ·  Admin →

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    Good morning!

    From now on, you can see who Deleted Teams/Groups in the activity page only if the action is done through ShareGate Apricot.

    Next in the backlog: Get notified when a Teams/Groups is created/deleted and export CSV.

    Don’t hesitate if you have ay other questions or suggestions, it’s always appreciated.

    Nathalie

  13. Flag guest accounts in M365 groups

    We have lots of MS Teams that have guests accounts as members of the team. It should be considered for the external sharing review.

    9 votes

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    4 comments  ·  09- Security & Governance  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi!

    We’ve made identifying teams and groups with guests super easy! Simply filter by “Teams with guests/external links to review” at the top of the Manage page, and you’ll see a column dedicated to guests.

    Use the advanced filters for multiple combination (only links, only guests or both)

    As always, your feedback is really appreciated! Thanks a lot for sharing it.

    Have a good day!

    Nathalie

  14. Add the number of members to the Groups list

    Add the number of members to the groups list to be able to see groups that just have an owner and no members.

    9 votes

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    2 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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    Hi there!!!

    We’ve just added the columns members inside the groups list, with the default view (no filter).

    Let me know how you like the new tiles filters directly inside the group list!

    Have a grerat day!

    Nathalie

  15. Bulk edit selected groups

    I like the idea of selecting multiple groups from the Groups page and doing a bulk action.

    • For example, adding an owner, removing a member, deleting the selected groups, etc.
    8 votes

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    2 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  16. Ability to set automated activity notifications sent to admins

    Provide Admins of Apricot with automated email alerts when there is specific activity such as external file sharing, group creation, etc.

    It would be good to have the option to have alerts sent whenever there is any activity, a group added, or files shared externally. If I don’t really want to entrust the group owners, it would be nice to have the option to just have myself alerted instead.

    7 votes

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    Launched  ·  2 comments  ·  03- Communications  ·  Flag idea as inappropriate…  ·  Admin →

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  17. Ability to sort and search the activity feed

    The ability to sort / search the activity list. I want to see every deleted activity.

    • Sort by deleted, created, entrusted, date, time
    • General search by group name, owner name, type of activity.
    7 votes

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    2 comments  ·  01- Activity  ·  Flag idea as inappropriate…  ·  Admin →

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    Launched  ·  Jordan Rowe responded

    With our latest release, we’ve added filters to help you find out the right information you’re looking for.

    You’re now able to filter by activity type, by date range and user.

    Please do not hesitate to comment to let us know how you find it and if you have any suggestions for improvements.

  18. Ability to modify group owners and members

    I'd like to be able to modify group owners/members directly in ShareGate Apricot.

    For example, add and remove owners/members.

    7 votes

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    2 comments  ·  05- Manage  ·  Flag idea as inappropriate…  ·  Admin →

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  19. Apply a different unused group policy to different departments

    It would be great to be able to search for these groups and opt them out of entrustment / or if there was a separate policy I could apply to them to say Never instead of the 90 days.

    • Thus, instead of having the policy being applied to the whole tenant, it could be divided within department, business units, teams, etc.
    6 votes

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    0 comments  ·  06- Policies & Settings  ·  Flag idea as inappropriate…  ·  Admin →

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    Launched  ·  Jordan Rowe responded

    We’ve just release this week the possibility to assign specific inactivity threshold per group purpose.

    This way, departmental teams can only be flagged as inactive after a longer period than time-based projects.

    All you have to do is go into the Settings-Categorization section and apply different thresholds on each purpose.

    To make sure that each team in your environment has a purpose, do not hesitate to active our Microsoft Teams chatbot.

  20. Flag entrusted owners that have been disabled

    Ability to clearly identify the groups that no longer have any valid owners left, and to prompt for us to entrust someone else.

    6 votes

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    0 comments  ·  04- Dashboard  ·  Flag idea as inappropriate…  ·  Admin →

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