We’d like to interact with our site owners via the bot or email but we don’t want them to pick archive. They need to either keep and own the content going forward or dispose of it. Archiving would be an exception and need to be able to be discussed as opposed to an automated action.

Ideally we would want something that generated something like this.

Email : Dear SP admin
Owner xxxx would like to discuss the decommissioning of Site/Team/Group/Community xxxx

SP admin could then share it with our information governance colleagues to seek agreement on what needs to happen next and manage it as a non-automated process. Thanks