DorjeM

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  1. 44 votes

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    DorjeM commented  · 

    Hi Product team,

    Yep me again : as per David McMillan I too have had to resort to a powershell report that I then have to match to the exported metadata spreadsheet so that I can move only files accessed in the past 2 years to the new SharePoint sites, and send all other files to our archive.

    As pointed out in past comments, for windows based file shares, having this field visible in the exported metadata for file shares would halve the work I'm currently doing, and it is already a property visible available to your code just not displayed.

    Please consider this options

  2. 29 votes

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    DorjeM supported this idea  · 
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    DorjeM commented  · 

    I Agree with Victor on this.

    To try and help the product team understand here is my use case, and the response I've had from the support team.

    Could you please log a feature request with the product team for the following use case:
    As a digital workplace manager I need to be able to migrate 200,000 files (300gb) of data from a file share to multiple different team SharePoint sites. To do this I first need to export the metadata for that file share as a master list of content that needs moving. I then need to match that to the business rules I've agreed with the content owners e.g. files with last accessed dates older than 2 years will be archived. I then need to use the mapping file the content owners have given me to build an EXCEL formula that indicates where each file / folder will go: to the archive OR to one of the X number of team SharePoint sites. Because that process takes days or weeks I then need to export the metadata just prior to migration (to pick up any new files or changes, run business and mapping rules, split the spreadsheet into one per destination site, then do the actual import using the spreadsheets.
    Without the ability to create the spreadsheet using PowerShell large file migrations are very staff time intensive.
    If it were possible to export the correctly formatted ShareGate metadata file then massive file share moves would be much more achievable, and your customers would be happier 🙂

    I tried doing this with the existing function, each time I exported the metadata for a 202,000 file 300Gb file share I got a different number of items in the exported spreadsheet. Sometimes 97,000 sometimes 121,000. When I contacted support their answer after checking some aspects of the setup was "just export metadata from items with fewer things in them". Hence I'm posting this here in the hope that the product team see it.

  3. 16 votes

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    DorjeM commented  · 

    Here is a specific use case I've just had to try and fill with the permissions matrix report from ShareGate desktop , and a lot of training , excel filters and hand holding.

    As a team owner, I'm really worried about leaking information to other parts of the business.
    As a team owner, I want to see all the files that have been shared from within my team to internal staff or the tenant, and review them so that if team members have shared incorrectly we can remove the sharing link and retrain the team members in how to share correctly.
    e.g. HR team want to review all files that have been shared within the 60,000 they have in their Team sharepoint libraries, to make sure none have been shared using the "All tenant can edit" rather than "Specified individuals" share button options.

    The work around we have in place is the ShareGate desktop "permissions matrix report" for the teams related site, exported as a spreadsheet into the documents/general channel folder on a weekly or monthly basis, with a process for the team owner to review.
    BUT
    The spreadsheet isn't very owner/reviewer friendly (even for me with 20years SharePoint experience it took a bit of time to figure out).

    Creating something like the existing External Sharing view of a team's files , but for files shared to staff and guests within the Tenant would be AWESOME!

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